Corporate Security and Facilities Operations Administrator

Role Summary/Purpose 

In this role you will provide administrative support services to the Chief Security Officer (CSO) Organization: Senior Vice President, CSO and the related teams within this organization; Physical Security, Executive Protection, Crisis Management, Security and Fraud Investigations and Facilities programs.  The ideal candidate must have exceptional organizational, interpersonal, communication, and computer (Microsoft Office) skills, and the ability to discreetly handle confidential information and work in a fast-paced, ever-changing environment. 

Essential Responsibilities: 

• Interact with Senior Leadership, diverse employees representing multi-functions, outside advisors in a professional and efficient manner. 

• Effectively use computer and company software programs with strong emphasis on Microsoft Word, PowerPoint, Excel, Outlook (for appointments/email), Coupa (sourcing software) and Concur for T&E. 

• Planning & creating meetings and managing busy and complex calendars (including frequent calendar shifts) 

• Arranging for complex travel plans and events and prepare/reconcile T&E and Purchase Card reports; Travel (book on-line flight reservations and coordinate all travel/meeting logistics) 

• Process invoices and ensure timely vendor payments 

• Coordinate activities and meetings, planning for on-site and off-site events; includes coordination with outside parties 

• Design and create presentation and proposal packages with some graphical content, as needed. 

• Ensure documents are posted accurately and timely in preparation for meetings/conference calls 

• Attend staff/team meetings as required 

• Maintain calendar for staff and department activities.   

• Manage purchase order processing 

• Work closely with Facilities Management program 

• Assist in support of Synchrony’s Fleet Management program 

• Perform other duties and/or special projects as assigned 

Qualifications/Requirements: 

• 6+ years in an executive administrative role, specifically supporting corporate executives 

• 3+ years of experience working with Microsoft PowerPoint, Word, Excel and Outlook 

Desired Characteristics: 

• High level of integrity, confidentiality and self-confidence 

• Excellent computer skills with an emphasis on Microsoft Office and Outlook applications 

• Detail oriented with excellent communication and interpersonal skills (verbal & written) 

• Strong organizational,