Executive Administrative Support III

Inside the Role

The Executive Assistant provides high level, confidential support to the GM of Aftermarket Solutions at DTNA. This position handles preparation and planning for internal and external meetings, arranges detailed travel plans, manages a complex schedule, composes and prepares emails, and ensures appropriate preparation for each calendar item. In addition, the Executive Assistant will participate in projects and create presentations as need. This is a great opportunity to support a member of the DTNA Leadership team, interact with local and global leaders and make an impact. The ideal candidate will have a desire to grow in the role, with a mindset toward continuous improvement.

Posting Information

We provide a scheduled posting end date to assist our candidates with their application planning. While this date reflects our latest plans, it is subject to change, and postings may be extended or removed earlier than expected.

We Take Care of Our Team

Position offers a starting hourly range of $26.92 - $34.38 USD 

Pay offered dependent on knowledge, skills, and experience​ ​

Benefits include 401k company contribution with company match up to 6% as well as non-elective company contribution of 3 - 7% depending on age; starting at 4 weeks paid vacation; 13+ calendar holidays; 8 weeks paid parental leave; employee assistance program; comprehensive healthcare plans and wellness programs; onsite fitness (at some locations); tuition assistance and volunteer paid time off; short-term and long-term disability plans.

What You Drive at DTNA

• Provide highly competent administrative support to GM of Aftermarket Solutions and the AMS Leadership team members. Absolute confidentiality, integrity, and professionalism is a requirement.

• Aftermarket is a fast-paced environment that requires the ability to multitask and confidently navigate priorities and duties; the applicant should display a high degree of flexibility as the daily routines are subject to unforeseen changes and challenges.

• Proactively manage executive’s calendar – arrange and coordinate meetings by identifying priority and content.

• Monitor and manage the executive’s email inbox, escalating, actioning, and filing correspondence by content and priority.

• In concert with Aftermarket Solutions Support Manager, plan meetings and events; select event facilities, coordinate catering, and technical equipment as needed.

• Prepare PowerPoint presentations for Townhall’s and other meetings as needed.

• Route incoming authorization requests (contracts / purchase requests / personnel requests) for internal review prior to obtaining SVP approval.

• Arrange domestic and international business travel, including air, hotel, and ground travel. Be mindful of visa requirements when applicable.

• Prepare and process expense reports, adhering to DTNA’s travel policy.

• Field and route incoming phone calls as appropriate.

• Meet, greet, and interact with internal and external visitors and partners; provide hospitality and administrative support as needed.

• Effectively handle sensitive, confidential, and proprietary information. Establish and maintain confidential files and records, releasing documents and other information requiring the use of discretion as to the nature of extent of distribution.

• Review operating practices and implement improvements where necessary.

• Act as point of contact and help enforce DTNA’s record retention policy in the GM Office.

• On-boarding and overall staff support.  Maintain departmental distribution lists and department contact lists.

• File and retrieve documents as necessary.

• Prepare and process various documentation and reports, including non-disclosure agreements.

• Manage office and business needs for supplies, materials, tools, IT equipment, and other resources.

• Perform research for special assignments and prepare PowerPoint or other audiovisual graphic presentations, data analysis, and reports and recommendations.

• Foster Customer Experience and One Team, Best Team mindset within area of operation.

• Prepare and send regular communication to the team, including newsletters, updates, and internal announcements, in coordination with the Aftermarket Solutions Support Manager.

Knowledge You Should Bring

• 3 years of relevant experience or AA degree + 1 year of relevant experience