Administrative Assistant II-SES - 80082306

Requisition No: 866483 

Agency: Juvenile Justice

Working Title: Administrative Assistant II-SES - 80082306

 Pay Plan: SES

Position Number: 80082306 

Salary:  $1,491.85 Bi-weekly 

Posting Closing Date: 12/19/2025 

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The Department of Juvenile Justice salutes our heroes.

We are honored to have the opportunity to support our nation’s veterans and their families.

We value the service given to our country and support the hiring of service members and military spouses.

LOCATION, CONTACT AND SALARY INFORMATION:

Position Location: North Region, Live Oak, Florida

Contact Person:  Laura Buen (850) 717-2534 

Bi-weekly Rate of Pay:  $1,491.85 Bi-Weekly. (In accordance with current spending restrictions, an internal promotion into the position will be filled at the minimum of the pay grade or up to 5% of the employee’s current rate, whichever is higher.)

 

DUTIES AND RESPONSIBILITIES:
Provides comprehensive assistance and office management to the Regional Director by managing and coordinating tasks and assignments for both the Northwest Region.  This includes but is not limited to: assumes the lead role in the coordination and completion of various reports, recommendations, and/or responses to correspondence; processes, develops, and reviews and composes a variety of correspondence and reports, researching subject matter and preparing replies. Performs purchasing and fiscal duties and other major office functions.  Primary purchaser for Northwest Residential regional office staff.  Information Resource Request (IRR) Requester for the regional offices.  Processes purchase orders and invoices for payment. Pays all invoices where Purchase card is the method of payment as well as any other payments deemed required by leadership.   Maintains working files for all invoices and purchase orders received and processed. Obtains quotes and prepares purchase requisitions, including all fiscal year blanket purchase requisitions for services for state-owned buildings and vehicle repairs/maintenance for all vehicles in our inventory. 

As directed by Commitment Chiefs and Program Support Supervisors, coordinates and disseminates information to region staff/programs/facilities in a timely manner.  Maintains updated contact information for program facility administrators and corporate contacts.

Ensures maintenance and repairs for office equipment (i.e. computers, printers, fax, and copiers). Purchases and maintains postage and FedEx supplies for the office. Replenishes Sunpass funds for the regional account. Orders all office supplies, furniture, and equipment for the regional office.

Assists with advertising position vacancies, hiring packets, and personnel requirements as needed.

Coordinates meeting arrangements, including securing meeting space, making notifications to appropriate attendees; prepares agenda and completes and distributes meeting minutes.

Prepares travel vouchers and secures original receipts for regional office staff in the Central and South Region.  Collects data for use in preparation of travel vouchers, ensures codes are correct, and obtains appropriate supervisor’s signature.

Provides administrative assistance to the Northwest Regional Office as needed.

Performs other related duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

Skills to utilize equipment required for the position.

Knowledge of the basic principles of administration.

Ability to collect and evaluate data.

Ability to organize data into logical format.

Ability to compose correspondence.

Ability to utilize problem-solving techniques.

Ability to perform basic arithmetical calculations.

Ability to understand and apply applicable rules, regulations, policies and procedures.

Ability to prepare reports relating to program functions.

Ability to plan, organize and coordinate work assignments.

Ability to communicate effectively and establish and maintain effective working relationships wit