Fleet and Facilities Coordinator

Description

About Us:

For over twenty years, Cinterra has provided specialized electrical utility and solar construction services to support some of the nation's leading contractors, private industry and public utilities. Our commitment to quality and customer satisfaction is only rivaled by one of the highest safety ratings in the industry. The services we provide help to bring electric power and renewable energy sources to millions. Come join our team today!

Position Summary:

This role is responsible for working with Fleet & Facility leadership to handle day-to-day administrative responsibilities, create efficiencies within his/her scope of responsibility, and serve as the first point of contact for guests and employees visiting our office. This is a highly visible role requiring a professional and customer-focused demeanor, the ability to multi-task, and work together with all office staff and leadership. 

Essential Duties & Responsibilities:

• Greet all visitors, whether client or employee, with a professional and friendly attitude. 
• Answer and transfer phone calls, screening when necessary, and direct to appropriate staff. 
• Take messages and communicate them to appropriate parties. 
• Maintain filing systems as assigned and retrieve information as requested from records, email, minutes, and other related documents; prepare written summaries of data when needed. 
• Respond to and resolve administrative inquiries and questions. 
• Coordinate and schedule travel, meetings, and appointments for managers or supervisors. 
• Maintain and stock office supplies and coordinate maintenance of office equipment. 
• Sort mail and distribute appropriately. 
• Assist with monthly vehicle registrations and renewals through the Department of Motor Vehicles. 
• Help organize meetings and company events. 
• Perform data entry as needed. 
• Assist Fleet Leadership with maintenance schedules and routine registration for Company Fleet Vehicles. 
• Coordinate construction site services including but not limited to portable toilets and waste removal. 
• Reconcile Monthly Fuel Utilization Report. 
• Maintain and monitor vehicle/asset tracking systems. 
• Order and track logistical permits. 
• Draft, review, and proofread office documents. 
• Manage and organize the front desk area. 
• Responsible for operating and maintaining office machines, including printers, copiers, and fax machines. 
• Must be able to work autonomously. 
• Perform other related duties as assigned. 

Requirements

• High School Diploma or equivalent 
• 2+ years of experience as a receptionist in a busy office preferred 
• Microsoft office suite proficiency 
• Ability to multi-task in a fast-paced environment 
• Experience in the renewable energy arena a plus 
• Able to remain extremely professional, composed, and competent in a fast-paced, changing environment. 
• Excellent written and verbal communication skills with the ability to professionally interact with all levels of the organization. 
• Exceptional attention to detail. 
• Flexible and cooperative with a well-developed team spirit. 

Physical Requirements: 

• May be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer keyboard and telephone, along with other general office equipment. 
• Close vision abilities required due to computer work. 
• Light to moderate lifting/carrying of 25 lbs may be required. 
• Reaching overhead or below. 
• The work environment may include being able to tolerate moderate noise (i.e., business office with computers, phones, printers, light traffic). 
• Ability to sit at a computer terminal for an extended period. 

Cinterra provides equal employment opportunities without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.