Project Manager, Bridges & Structures

Posting number: 26-20137

Department: MBTA - Capital Delivery

Division: 503-Capital Delivery

Job classification: Project Manager, Bridges & Structures

Posting type: Open/External and Promotional/Internal

Categories: Clerical & Data Entry, Engineering, Accounting and Finance, Management, Safety, Construction Maintenance, Customer Service, Project Management, Communications, Office and Administrative Support, Database Administration

Summary

The Project Manager Bridges & Structures will be the MBTA’s lead representative for the Capital Delivery Department who has the responsibility, from inception to completion, for managing projects. Responsibilities will include the procurement, management and closeout of design and construction contracts as well as coordination and communication with internal and external stakeholder groups to facilitate both design and construction activities. The Project Manager will ensure that quality standards are maintained throughout design and construction process so that the delivered asset will provide service for the anticipated service life. The purpose of these efforts is the safe, resilient, on-budget and on-time delivery of Capital Projects.

Examples of duties

• Manage the construction project process from advertisement to contract closeout to ensure the project is completed on time and within budget.
• Responsible for the project’s technical and financial directions and for ensuring external and internal customer satisfaction with project results.
• Administer professional service, design and construction contracts, including involvement in design contract and amendment negotiations.
• Establish initial project budgets, cost estimates, cash flow projections.
• Lead project management efforts between the MBTA and consultants / contractors. 
• Follow up on actions required for task and project completion while seeking guidance as necessary.
• Manage assigned Capital projects in accordance with all MBTA Manuals, policies and procedures as may be amended from time to time, or program-specific delivery protocols and procedures including but not limited to: Standard Operating Procedures (SOP) Manual; Project Controls Manual; Quality Assurance Manual; Construction Change Management Manual , Field Staff Manual; Contract Administration Policies and Procedures; MBTA Directives published on the MBTA web page or provided directly by the Authority, as well as FTA Circular 4220.1F Third Party Contracting.
• Assist in the development of Capital Programs project scopes, budgets, and schedules as part of the capital planning process.
• Assist in the procurement of consultants and contractors, as required.
• Negotiate project assignments, task orders, amendments, change orders and use of contingency and make recommendations for approval for values above delegated authority.
• Ensure that all work has been completed, and necessary approvals have been obtained prior to advertising projects for construction, including budget approval, environmental permits and approvals, real estate actions and approvals, force accounts (e.g., utility, traffic, railroad operator), other agency and municipal agreements (e.g., MOU's, MOA's, Interagency Agreements) and other third-party agreements.
• Provide monthly/quarterly updates and/or presentations of project schedules and budgets and ensure financial and schedule milestones are met.
• Review, analyze and approve monthly payment and schedule submissions from consultants and contractors.
• Coordinate and participate in Project Design Group meetings, value engineering sessions, constructability reviews and risk workshops, as required.
• Coordinate project tasks or activities with other MBTA departments and outside agencies, and third parties affected by the project, as required
• Resolve any conflicts that may occur throughout the life of the project and proactively identify and resolve potential field issues in a time-sensitive environment.
• Manage on-call and/or emergency repair contracts.
• Analyze all contract proposals or bids and provide recommendations for senior management approval.
• Secure commitments from MBTA Operating Departments concerning the availability of their resources.
• Organize and prioritize workload, be proactive in identifying project needs/requirements.
• Uphold the rights and interests of the Authority while building and maintaining an effective relationship with employees.
• Drive a company or personal vehicle to visit work sites and/or attend off-site meetings.
• Perform all other duties and projects that may be assigned.

Additional responsibilities may include focus on one or more departments or