Accounting Associate I- Anticipated Vacancy

Location: Augusta,Maine,United States

Position: Accounting Associate I- Anticipated Vacancy
Location: Augusta, Maine
Schedule: Full-Time
Job Class: 6502

Grade: 11

Salary: $17.04 - $23.52

Closing Date: January 22, 2025

Join Our Team at the Secretary of State.

At the Secretary of State, Bureau of Motor Vehicles (BMV), we are committed to providing high-quality service to the people of Maine. We value teamwork, integrity, and a commitment to continuous improvement. As part of our team, you’ll play a vital role in the financial operations of the Bureau, specifically in revenue collection and expenditure processing. We offer a collaborative work environment where you can grow professionally while contributing to the efficiency of state government operations. If you are detail-oriented, organized, and eager to support the Bureau’s mission, we want you to join us!

Are you ready to make a difference?
We are seeking an enthusiastic and dedicated Accounting Associate to support our team with key financial functions such as revenue reconciliation, data entry, expenditure processing, and customer service. You’ll play a crucial part in ensuring the smooth operation of the Bureau’s accounting unit, impacting daily financial processing for over 474 municipalities, 13 branch offices, and 16 Main Office sections.

About the Position:

As an Accounting Associate, you will be responsible for performing key financial tasks such as reconciling daily revenue, processing invoices, managing expenditure payments, and customer service. You will have the opportunity to contribute to a wide range of financial activities, ensuring the accuracy and efficiency of our financial operations. This role is ideal for someone with excellent attention to detail, organizational skills, and the ability to multitask effectively in a fast-paced environment.

Responsibilities include, but are not limited to:

• Reconciling revenue from various sources, including daily bank deposits and Point of Sale reports from branch offices.
• Maintaining spreadsheets for online unit and revenue collections.
• Processing expenditure invoices for vendor payments and employee reimbursements.
• Filing and scanning documentation for records management.
• Servicing internal and external customers by phone and in person, addressing inquiries and processing transactions with exceptional customer service.
• Processing incoming mail twice a day and ensuring it’s handled efficiently.
• Managing daily refunds to customers, ensuring accuracy and timeliness.

What We’re Looking For:

• Attention to Detail: A strong focus on ensuring accuracy in every task, from revenue reconciliation to processing refunds.
• Multitasking: The ability to handle multiple responsibilities simultaneously, managing competing priorities without sacrificing quality.
• Amazing Customer Service: A commitment to delivering exceptional service, whether interacting with internal stakeholders or customers, ensuring all inquiries and transactions are handled promptly and professionally.
• Organizational Skills: Strong ability to maintain structured systems, manage deadlines, and prioritize tasks effectively to ensure efficient workflow.
• Problem-Solving: Ability to identify and address discrepancies, resolving issues quickly and in accordance with established procedures.
• Communication Skills: Clear, effective communication with internal teams, management, and customers to ensure transparency and clarity in operations.
• Professionalism: Courteous and respectful in all interactions, maintaining a positive and supportive work environment.
• Adaptability: Comfortable with changing processes, technologies, and evolving responsibilities as needed.

Key Compe