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Executive Assistant, Commercial
adidasUnited StatesRemotefull_timeVerifiedPosted 22 Apr 2026
About the role
Purpose:
Provide high-level executive and operational support to the SVP and leadership team, ensuring effective time
management, seamless coordination of priorities, and efficient execution of departmental activities.
Key Responsibilities: Calendar & Time Management
• Own and proactively manage complex executive calendar, maintaining a 3–4-week forward view to
optimize time allocation.
• Act as a strategic gatekeeper, prioritizing meetings based on business impact, leadership priorities, and
KPIs.
• Ensure appropriate pacing of schedules, including buffer time, preparation blocks, and focus time for
critical work.
• Coordinate meetings across senior leaders, stakeholders, and global teams, managing time zones and
competing priorities.
• Anticipate scheduling conflicts and resolve them independently, ensuring minimal disruption to
leadership workflows.
• Monitor upcoming deadlines, key milestones, and decision points; proactively prompt leaders on
required actions or follow ups.
• Exercise judgment in delegating attendance or redirecting requests where appropriate.
• Develop deep understanding of leadership priorities and business rhythms to continuously optimize
calendar effectiveness. Communication & Information Management
• Ensure effective and timely information flow across the department, including announcements,
updates, and key communications.
• Manage and maintain distribution lists and communication channels; coordinate and send department-
wide communications as required.
• Support executive correspondence when requested, exercising sound judgment and professionalism.
• Handle highly confidential information and communications with discretion, integrity and
professionalism.
• Support and execute sensitive or confidential tasks and initiatives as needed. Meeting, Committee & Project Coordination
• Plan and support meetings and events, including agendas, materials, and logistics.
• Facilitate meetings as needed and ensure alignment on priorities, decisions, and outcomes.
• Coordinate town halls, offsites, and team engagements in partnership with stakeholders.
• Track actions, drive follow-ups, and ensure timely execution.
• Lead or support ad hoc projects, ensuring effective end-to-end coordination. Operational & General Administration
• Manage departmental operations, ensuring efficient and streamlined processes.
• Oversee travel, expenses, and approvals in line with company policies.
• Support internal workflows, documentation, and record management (e.g., SharePoint, Teams etc.)
• Maintain communication channels, including distribution lists and collaboration tools.
• Coordinate office logistics and team support activities as needed.
• Act as a central point of contact for ad hoc requests from leadership and teams. Knowledge, Skills and Abilities:
• Proven ability to operate independently, applying sound judgment to prioritize and manage multiple
demands in a fast-paced, deadline-driven environment.
• Advanced proficiency in Microso
Provide high-level executive and operational support to the SVP and leadership team, ensuring effective time
management, seamless coordination of priorities, and efficient execution of departmental activities.
Key Responsibilities: Calendar & Time Management
• Own and proactively manage complex executive calendar, maintaining a 3–4-week forward view to
optimize time allocation.
• Act as a strategic gatekeeper, prioritizing meetings based on business impact, leadership priorities, and
KPIs.
• Ensure appropriate pacing of schedules, including buffer time, preparation blocks, and focus time for
critical work.
• Coordinate meetings across senior leaders, stakeholders, and global teams, managing time zones and
competing priorities.
• Anticipate scheduling conflicts and resolve them independently, ensuring minimal disruption to
leadership workflows.
• Monitor upcoming deadlines, key milestones, and decision points; proactively prompt leaders on
required actions or follow ups.
• Exercise judgment in delegating attendance or redirecting requests where appropriate.
• Develop deep understanding of leadership priorities and business rhythms to continuously optimize
calendar effectiveness. Communication & Information Management
• Ensure effective and timely information flow across the department, including announcements,
updates, and key communications.
• Manage and maintain distribution lists and communication channels; coordinate and send department-
wide communications as required.
• Support executive correspondence when requested, exercising sound judgment and professionalism.
• Handle highly confidential information and communications with discretion, integrity and
professionalism.
• Support and execute sensitive or confidential tasks and initiatives as needed. Meeting, Committee & Project Coordination
• Plan and support meetings and events, including agendas, materials, and logistics.
• Facilitate meetings as needed and ensure alignment on priorities, decisions, and outcomes.
• Coordinate town halls, offsites, and team engagements in partnership with stakeholders.
• Track actions, drive follow-ups, and ensure timely execution.
• Lead or support ad hoc projects, ensuring effective end-to-end coordination. Operational & General Administration
• Manage departmental operations, ensuring efficient and streamlined processes.
• Oversee travel, expenses, and approvals in line with company policies.
• Support internal workflows, documentation, and record management (e.g., SharePoint, Teams etc.)
• Maintain communication channels, including distribution lists and collaboration tools.
• Coordinate office logistics and team support activities as needed.
• Act as a central point of contact for ad hoc requests from leadership and teams. Knowledge, Skills and Abilities:
• Proven ability to operate independently, applying sound judgment to prioritize and manage multiple
demands in a fast-paced, deadline-driven environment.
• Advanced proficiency in Microso
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