Clinical Trials Program Director – Epic Research

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

 

Reporting to the AVP, Clinical Trial Start Up, Financial Management and Strategic Initiatives, the Clinical Trials Program Director – Epic Research is responsible for overseeing research workflows across the Oncology enterprise within clinical systems including Epic Beacon. The role includes streamlining research orders workflows, troubleshooting electronic health record (EHR) issues for faculty and staff, optimizing oncology-related documentation and workflows in clinical systems, coordinating, collaborating with the research teams, service areas, Beacon team and appropriate third-party vendors. This position plays a key role in ensuring smooth integration of clinical operations and electronic systems as well as user adoption and training. The role is a key leadership position within Clinical Research Support, the central clinical trials office at Fred Hutch that serves Fred Hutch and the UW/Fred Hutch/Seattle Children’s Cancer Consortium.

Responsibilities

Beacon Research Operations Oversight:

• Facilitation for all decisions related to Beacon research workflows, and optimization.
• Ensure seamless workflow integration of any clinical system updates.
• Collaborate closely with SOC workflows to help ensure alignment.

Troubleshooting:

• Act as the primary point of contact for facilitating resolutions to EHR issues related to research workflows, ensuring minimal disruption to clinical workflows & research team experience.
• Analyze root cause and propose solutions for research order issues noted during study conduct.

Workflow Optimization:

• Lead efforts to optimize documentation and ordering processes specific to research, streamline workflows to enhance efficiency and patient outcomes.

Collaboration:

• Work closely with stakeholder teams across the organization to align clinical system capabilities, research treatment plans and other research related clinical tools with end user needs.

Stakeholder Engagement:

• Lead discussions and drive decisions with Executive Committee governing research orders.
• Facilitate various meetings/forums to represent the interests of the faculty, research teams and identify opportunities for process improvement and optimization. 
• Partner with IT to provide input on system upgrade recommendations and facilitate communication of changes to the faculty and staff.

Training and Support:

• Facilitate workflow training for faculty and staff and provide ongoing support to ensure that users are proficient in navigating systems and aware of system updates or changes.

Documentation:

• Ensure thorough documentation of research operational workflows in alignment with policy, and document troubleshooting strategies for reference and audit purposes.

Quality Improvement:

• Oversee the coordination of monthly research quality review of all study specific treatment plans. 

Other:

• Other duties as assigned.

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