DOS - ADMINISTRATIVE ASSISTANT II - 45000331

Requisition No: 848771 

Agency: Department of State

Working Title: DOS - ADMINISTRATIVE ASSISTANT II - 45000331

 Pay Plan: Career Service

Position Number: 45000331 

Salary:  $34,320.00 - $37,902.00 annually 

Posting Closing Date: 03/25/2025 

Total Compensation Estimator Tool

Department of State

Administrative Assistant II

Division of Historical Resources

Office of the Division Director

 

Open Competitive

 

Minimum Qualifications:

• Four years of clerical or administrative job-related experience. A bachelor’s degree from an accredited college or university can substitute on a year-to-year basis for the required years of experience.

Preferences:

• Experience organizing and tracking files
• Experience running webinars
• Experience managing contracts and/or grants

Special Note:

Responses to qualifying questions must be clearly supported in your employment history.

 

Duties and Responsibilities:

• Coordinates all the administrative activities of the Director's Office and the Bureau of Historic Preservation. Routes and tracks forms for internal review. Ensures all mail is opened & distributed daily, office supplies are ordered in a timely manner and maintained in neat order, and other administrative functions for the Division as requested. Responsible for administration of office equipment maintenance; ordering and receiving supplies and furniture.
• Assists in creating requisitions and purchase orders in MyFloridaMarketplace for the Director’s Office and on behalf of the Bureaus as needed. Responsible for maintaining accurate files of all requisitions, purchase orders, contracts and other financial and budget information. Assists in the Division’s property custodian duties as needed.
• Assists with webinars, meeting preparation, and meeting conduct. Prepares and submits Florida Administrative Register legal announcements and other notices for Council/Committee/Division meetings. Acts as a webpage content publisher for the Division. Coordinates coverage for the Department of State front desk.
• Acts as a Division liaison to the Department’s Division of Administrative Services. Assists in the management of Division projects and assignments by providing analysis and research, monitoring and evaluating project status, and following up on items requiring attention.
• Performs other work-related duties as required.

Knowledge/Skills/Abilities:

• Knowledge of office procedures and practices,
• Knowledge of contract or grant management
• Knowledge of records retention practices,
• Knowledge of standard office software.

 

CRIMINAL BACKGROUND CHECKS: A Level 2 criminal background check is a condition of employment.  If selected for this position, you must provide your fingerprints.  We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

 

IMPORTANT NOTICES:

We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce.

 

Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov

The State of Florida is an Equal Opportunity Em