Assistant Director for Academic & Faculty Affairs

Job Posting Title:

Assistant Director for Academic & Faculty Affairs

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Hiring Department:

College of Liberal Arts

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

What benefits do I receive with UT?  The university offers an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/

Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit: https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/

For more information on college staff professional development, please visit:

https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund

Purpose

This position will provide high level, professional support for the Associate Dean for Academic and Faculty Affairs and will assist with a large volume of highly complex administrative matters with a university-wide scope.

This position will be required to be On-Site.

Responsibilities

• Coordinate with the College’s Finance, HR, Graduate Studies, Research Affairs, and Academic Affairs teams to facilitate the annual Soft Money Budget allocation process and the related special funding request (SFR) process; includes implementing the new Graduate Cohort Funding model, facilitating summer course management, TA allocations, and budget processes. Lead multiple aspects of administering faculty leave or award processes for various programs such as FDLs, FDAs, RIAs, and CSEFs.

• Provide high-level professional support for duties falling under the portfolio of the Associate Dean for Academic and Faculty Affairs. Provide support to staff colleagues under the leadership of the Associate Dean for Academic and Faculty Affairs.

• As required in the course of assigned responsibilities, represent the Dean’s Office by providing clear and effective communication to College of Liberal Arts chairs, directors, faculty, and staff, the Provost’s Office, the President’s Office, and other colleges. Maintain and create content published on the COLA Academic Affairs' Wiki.

• Support the Associate Dean as the senior staff contact, providing administrative support, guidance, and expertise, as needed, for a variety of COLA Academic Affairs committees, currently including, but not necessarily limited to: Curriculum Design and Assessment Committee (CDA), College of Liberal Arts International Study Advisory Committee (CLAISAC), FDA Review Committee, FDL Review Committee, Language Policy Advisory Committee (LPAC), Professional Faculty Advisory Committee (PFAC), and Teaching Awards Review Committee.

• In partnership with the Associate Dean and other Dean’s Office units, working alone or collaboratively, review, update, and craft various COLA faculty or academic affairs policies, as policy needs arise.

• Provide administrative support to the Dean and Associate Dean for the annual faculty hiring cycle.

• Provide administrative support for various Dean’s Office initiatives and requests such as interdisciplinary majors, online course initiatives and policies, and periodic strategic planning processes.

• Other related functions as assigned

Required Qualifications

Bachelor's degree. Minimum of seven years of experience working at UT Austin with thorough knowledge of university policies and procedures. Three or more years of experience in a supervisory position. Excellent interpersonal skills and hig