Administrative Assistant

Requisition ID: 283512 

•  Relocation Authorized: None 
• Telework Type: Part-Time Telework 
• Work Location: Reston, VA 

 

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

Job Summary:

The Office of Diversity and Inclusion is seeking a highly organized and proactive Administrative Assistant to support the Chief Diversity and Inclusion Officer and the broader team. This role is critical in ensuring the smooth operation of the office and contributing to the advancement of our diversity and inclusion initiatives.

 

This position is designated as part-time telework per our global telework policy and will require at least three days of in-person attendance per week at the assigned office or project. Weekly in-person schedules will be determined by the individual and their supervisor, in consultation with functional or project leadership.

Major Responsibilities:

• Performs calendar and meeting management. Organizes materials for in person and virtual meetings, presentations and training sessions when required. Be above average/advanced in schedule maintenance using calendar management tools (e.g., Outlook, Skype, Teams and Zoom) and operate a variety of conference/audiovisual equipment in the presentation of programs, board meetings, and conferences. 
• Schedules and monitors complex meetings with executive leadership and proactively supervising the calendar to anticipate needs and coordinate rescheduling.
• Establishes and maintains an electronic filing system (able to identify or confirm sensitivity level).
• Keeps abreast of advances in relevant office automation technology, equipment, and software applications.
• May coordinate physical layout, space requirements, and personnel moves, including furniture, computers, and filing equipment.
• Coordinate travel for team that may be domestic or complex international which would include air travel, ground transportation and accommodations including required documents such as visas and passport validation.
• Prepares, reconciles, and tracks expense reports through the Concur Expense/Travel System.
• Independently anticipates problems and changing priorities accordingly while exercising judgment in resolution, changes senior manager’s schedules and commitments and alerts manager of these changes. 
• Collaborate with the D&I team to create documents, reports, or SharePoint Updates.
• Assist with creation/modification of presentations, spreadsheets, and other various documents.
• Collaborate and build a network of contacts in the Business/Functions and Partner communities to ensure efficiency in planning and coordinating.

Education and Experience Requirements:

• Requires 2-4 years of related experience.
• Associate degree or related