Executive Administrative Assistant & Project Coordinator (hybrid/remote in NC)

Why you would want to work on our team…

OUR MISSION:

To be the #1 service organization in the athletic industry.

OUR PURPOSE:

We exist to energize and galvanize teams and communities.

OUR VISION:

To be our customers most trusted partner for fast, high quality, thoughtful solutions.

OUR VALUES:

Humility, Team, Hunger, Ownership & Agility.

Our benefits package includes:

Medical, Dental, Vision, Short- and Long-Term Disability, Life Insurance

FSA

Paid Vacation, Paid Holidays, Floating Holiday, and Paid Sick Time

401(k) Plan, with annual Company Contribution

Discounts on Momentec Brands products (formerly ASB and FSG brands)

Clean work environment with a casual dress code…no uniforms!

JOB SUMMARY:

The Executive Administrative & Project Coordinator provides high-level administrative support to the CEO and senior leaders while also serving as a key contributor to strategic projects and business operations. This role functions as both an executive assistant and a project coordinator, with responsibilities that include independent planning, cross-functional collaboration, and process development across multiple areas of the organization.

ESSENTIAL DUTIES & RESPONSIBILITIES (includes other duties as required):

• Manage executive calendars including scheduling appointments, meetings, and travel arrangements.
• Coordinate logistics for executive meetings including preparing meeting materials, reserving conference rooms, and arranging catering.
• Update and maintain internal and external documents such as price lists, customer databases, and sales reports.
• Serve as a point of contact for external representatives, handling inquiries and communications professionally.
• Independently manage project timelines and deliverables for special initiatives, including consulting partnerships, cross-functional process improvements, and systems development.
• Contribute to business operations by identifying process gaps, recommending solutions, and coordinating with internal stakeholders to drive execution.
• Oversee office management tasks including ordering supplies, coordinating office maintenance, ordering business cards, stocking Showroom cooler, and processing invoices.
• Serve as the primary administrative contact for the holding company, facilitating communication and coordination as needed.
• Attend meetings and provide meeting minutes as requested.
• Lead the coordination of a company-wide customer database project, ensuring alignment between legacy systems and business needs in preparation for a cloud-based system upgrade
• Support project planning, resource tracking, and stakeholder communication for consulting engagement initiatives, including project execution with AGI.