Safety Administrative Assistant

COMPANY OVERVIEW

Gowan/Garrett, Inc. is a wholly owned subsidiary of EMCOR Group, Inc. EMCOR is the world’s leading provider of mechanical and electrical construction and facilities services, including planning, consulting, operations and maintenance.

We are Houston’s largest single-source provider of premier construction, tenant buildouts, fabrication, HVAC contracting, and mechanical services. Over the years we’ve built solid, long-term client relationships that have resulted in 85% repeat business.

SUMMARY

The Safety Administrative Assistant will play a key role in supporting the company’s Safety Department. This position provides both administrative and clerical support to ensure efficient operations and effective communication across office and field teams. The ideal candidate will be organized, detail-oriented, and capable of handling confidential and time-sensitive information with professionalism.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential responsibilities include, but are not limited to, performing the following regularly or as a backup:

• Assist in the daily operations of the Safety Department
• Provide administrative support to both office and field personnel
• Schedule and coordinate employee training, including online courses and off-site sessions
• Ensure safety records, reports, and certifications are organized and up to date
• Manage calendars and coordinate meetings for the Safety Department
• Communicate effectively internal team members and external partners by phone and email
• Prepare and distribute safety-related documents and material updates
• Ensure compliance with company safety policies and regulatory requirements
• Support and assist with incident reporting and investigation processes
• Maintain confidentiality of sensitive information at all times
• Perform additional duties as assigned

QUALIFICATIONS

To succeed in this role, the individual must be able to perform the essential duties effectively. The following outlines the expected knowledge, skills, and abilities. This is a general overview and is not an exhaustive list of all responsibilities or qualifications. Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions.

PREFERRED EDUCATION and/or EXPERIENCE

• High school diploma or equivalent; additional education or certifications in safety, business administration, or a related field is a plus
• Minimum of 1 year of administrative experience, preferably in a safety, construction, or industrial environment
• Familiarity with safety procedures, documentation, and compliance standards is preferred
• Knowledge of COINS software is helpful but not required

COMPUTER SKILLS

• Must demonstrate proficiency in Microsoft Office applications (i.e.: Outlook, Word, Excel, etc.)
• Comfortable working within Windows-based platforms
• Ability to learn and adapt to new software systems and digital tools

REQUIRED ATTRIBUTES

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

• Must demonstrate professionalism, integrity and ethical behavior in all interactions
• Must be a dependable team player who collaborates respectfully with colleagues across departments
• Must be self-driven and able to manage responsibilities independently in a dynamic, fast-paced environment
• Must possess strong organizational and time management skills to handle multiple priorities effectively
• Must communicate clearly and professionally, both verbally and in writing
• Must show attention to detail and a commitment to producing high quality, accurate work
• Must be capable of learning and adapting to new systems and technologies with ease
• Must maintain confidentiality and handle sensitive information with discretion
• Must demonstrate a customer-service mindset when supporting internal teams and external contacts
• Must understand the importance of safety compliance and contribute to a culture of safety awareness

LANGUAGE SKILLS

Must be able to communicate effectively in English and work cooperatively with individuals at all levels, including customers, employees, unions, government agencies, vendors, suppliers and other contractors.

PHYSICAL DEMANDS

The physical demands and work environment characteristics described here are representative, but not exhaustive, of those an employee encounters while performing the essential functions of this role. Reasonable acc