Auxiliary Payroll/HR Benefits Specialist

Auxiliary Payroll/HR Benefits Specialist

Payroll
Job #544422
First Review Date: Monday, February 3, 2025

Open Until Filled

At Cal Poly Humboldt, bold hearts and open minds shape the future.

Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.

Cal Poly Humboldt is proud to have over 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs — all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.

Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state.

Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.

(Job #544422) Confidential Administrative Support II, Auxiliary Payroll/HR Benefits Specialist, Salary Range: $4,687 - $11,223 monthly. Hiring Range: $5,500 - $5,800 monthly. This is a full-time, benefited, exempt, 12-month pay plan permanent position with a two-year probationary period in Payroll Department. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits.

Position Summary:

This is a pivotal role designed to support various aspects of the Sponsored Programs Foundation (SPF) employee life cycle. From initial onboarding and off boarding to benefits configuration, maintenance, and correspondence with third party vendors as well as the accurate and timely semimonthly payroll processing and reconciliation.

 

Key Responsibilities:

Payroll Processing – 25%

• Manage end-to-end payroll processing for employees.
• Monitoring timesheet submission and approvals are done timely.
• Calculate wages, deductions, and withholdings.
• Ensure compliance with payroll policies and procedures.
• Address payroll-related inquiries and issues from employees.

Benefits Administration – 25%

• Administer employee benefits programs, including health insurance, retirement plans, and other company benefits.
• Initial assessment and ongoing monitoring of retirement eligibility per the rules and regulations outlines in the Principal plan document.
• Assist employees with benefit enrollment, changes, and inquiries.
• Coordinate with benefit providers and accounting personnel to ensure timely payments and updates.
• Administer employee leaves in conjunction with SPF’s Human Resources Coordinator

Human Resources Support – 25%

• Assist with the onboarding process and profile set-up and configuration: New hires, separations, rate changes, category changes.
• Maintain employee records and ensure accuracy and confidentiality.

Compliance and Reporting – 15%

• Stay updated on deferral, state, and local payroll and benefits regulations.
• Prepare and submit payroll and benefits reports as required.
• Ensure compliance with company policies and legal requirements.
• Incumbent will work alongside leaves regarding workers compensation incidences.
• Accounting, new hire, and ad hoc reporting

State Side Campus Support:

• The incumbent will become familiar with th