Assistant to the Office of the Dean

Job Summary:

The International Division is the central convener and leader of campus-wide international programming and engagement at the University of Wisconsin-Madison. The International Division supports international faculty, staff, and students on campus, as well as academic programs, internships, research, and partnerships abroad. The division is a resource for campus, the city of Madison, and the state, reinforcing the university's position as a top global institution and ensuring students are prepared to engage in an increasingly diverse and interconnected world.

The International Division Dean's Office seeks a highly organized, dynamic, and versatile administrative assistant to play an important role in helping the office run smoothly and efficiently by providing administrative support. This position includes diverse responsibilities with a focus on organizing logistics for senior leaders within the division, office management, and event planning. Duties include managing calendars, scheduling meetings, correspondence, and travel arrangements; planning, coordinating, and contributing to division events; project support; and special assignments.

Responsibilities:

Provides administrative support to a department or group of professionals in support of unit goals under direct supervision

• 30% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• 20% Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
• 30% Tracks, stocks, orders, and inventories office supplies to ensure adequate materials are available for workplace operation
• 15% Serves as first point of contact for individuals and groups providing basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities
• 5% Other duties as assigned

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
Associate's degree

Qualifications:

Preferred:
Excellent oral and written communication skills.
Excellent interpersonal skills, including the ability to use tact, courtesy, and discretion in dealing with a variety of individuals.
Ability to exercise independent judgment, be highly organized, display individual initiative, work under deadline pressure, and use resources effectively in a complex team environment.
Excellent computer skills, electronic calendar management and database experience as well as proficiency with Microsoft Word, Outlook, Excel.
Skilled in formatting and proofreading documents.
Knowledgeable of basic budgeting practices

Work Schedule:

Monday through Friday, 8:00 a.m. - 4:30 p.m, or as directed by your supervisor.

Work Type:

Full Time: 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $24.04 HOURLY
Depending on Qualifications

Additional Information:

Diversity and inclusion are primary values for the International Division and are integral to achieving our strategic goals. 

How to Apply:

Please submit a cover letter, a CV/resume, and a list of three professional references through the online jobs portal by the assured consideration date.

Contact:

Kristine Schutte
kristine.schutte@wisc.edu
608-262-5804
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Administrative Assistant I(AD001)

Department(s):

A10-INTL DIVISION/ADMINISTRATION

Employment Class:

University Staff-Ongoing

Job Number:

307084-CP

 

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.

Qualified applicants will receive considerat