Scheduled Hours

37.5

Position Summary

The Brown School is a leader among schools of social work and programs of public health, with a dedication to working locally, nationally and globally towards solving society’s greatest challenges. We are strongly committed to driving equity through rigorous science, transformative education and collaborative partnerships.

The Administrative Assistant role is integral to the operations of the Brown School Dean’s office. This position serves as a lead receptionist greeting visitors to the Dean’s office, as well as fielding phone calls and managing a portion of the email coming into the School. The Administrative Assistant supports the Dean’s Office with meeting and event planning/execution/follow up, as well as development of PowerPoint and Excel resources.

We value exceptional customer service skills, attention to detail, outstanding oral and written communication, strong computer skills, capacity to handle multiple projects simultaneously, and the ability to handle confidential information and situations with sensitivity and discretion.

Job Description

• Provides coverage of the Dean’s Office, serving as a first point of contact for visitors to the Dean’s Office and responsive administrative support for the Dean and Chief of Staff. Greets guests warmly, assists visitors with wayfinding. Fields phone calls to the Dean’s Office and triage email sent to shared School accounts.
• Provides administrative support to the Dean and executive leadership, which may include appointment scheduling, meeting set up and minutes taking, materials and presentation development, and maintenance of records in University systems.
• Assists in the planning and execution of meetings, social events and academic convenings. Responsibilities may include coordinating print and/or email invitations, coordinating with vendors, managing RSVP lists, creating name tags, setting up room configurations, coordinating a/v services, and other events logistics tasks.
• Performs other duties as assigned.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (2 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Bachelor's degree

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

Event And/Or Meeting Planning (2 Years)

Skills:

Business Relationship Building, Computer Literacy, Customer Service, Detail-Oriented, Interpersonal Communication, Meeting Deadlines, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, Oral Communications, Prioritization of Tasks, Priority Management, Teamwork, Working Independently, Written Communication

Grade

G07-H

Salary Range

$19.29 - $29.91 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

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