Administrative Support Coordinator

Chancellor's Office Statement

Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Administrative Support Coordinator. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year.

Salary

The anticipated salary hiring range is up to $54,516 per year, commensurate with qualifications and experience.

Work Arrangements

Flexibility to telecommute two days a week, with three days on-site at the main headquarters in Long Beach, California.

Premium Benefits

Comprehensive Health, Dental, and Vision Benefits

15 paid holidays a year

Tuition waiver education program (also applies to eligible family members)

Membership in the California Public Employees Retirement System (PERS)

More details here: Comprehensive Benefits Package

Classification

Administrative Support Coordinator II

Compensation Notice

CSU Classification Salary Range: $52,404 - $76,344 per year (Step 1 - Step 20); Step placement will be determined based on relevant qualifications and professional experience. Step placement upon appointment is not expected to exceed Step 3 ($54,516 per year). Future increases, including step advancement, are subject to contract negotiations.

Position Information

The California State University, Office of the Chancellor, is seeking an Administrative Support Coordinator to provide advanced administrative and operational support to the Vice Chancellor and Strategic Enrollment Management and Student Success (SEMSS) Executive Office. The incumbent coordinates complex executive calendars, division-wide meetings, high-profile events, and executive office operations while serving as a central point of contact for internal and external stakeholders.

The position independently plans, prioritizes, coordinates, and executes a broad range of administrative and operational projects and assignments. Exercising sound judgment, discretion, and a comprehensive knowledge of CSU policies, procedures, and executive office protocols, the incumbent ensures the efficient operation of the Executive Office and facilitates effective communication and coordination across the Chancellor’s Office.

Responsibilities

Under the general direction of the Manager of Executive Engagement and Strategic Operations, the Administrative Support Coordinator will perform duties as outlined below:

Executive & Administrative Coordination

-Manage complex calendars for the Vice Chancellor and Chief of Staff, including prioritizing requests, resolving conflicts, and aligning scheduling with divisional and systemwide priorities.

-Coordinate and monitor division email accounts and shared calendars; draft, edit, and respond to correspondence on behalf of the division.

-Serve as a primary point of contact for internal and external stakeholders, including campus leaders, systemwide partners, and external constituents.

-Maintain division email distribution lists and stakeholder contact databases (e.g., listservs, address lists), ensuring accuracy and timely updates.

-Provide administrative and clerical support to the Executive Office, coordinating activities with executive office managers and leadership staff.

-Evaluate existing administrative procedures and recommend operational improvements and recommend workflow enhancements.

Meeting & Project Coordination

-Coordinate all aspects of executive and division meetings (e.g., VPSA, SAC, SEMSS leadership), including agenda preparation, development of briefing materials, and post-meeting follow-up.

-Prepare, format, and distribute professional documents, reports, presentations, and meeting materials.

-Track action items and support implementation and follow-through on meeting outcomes.

-Independently manage multiple projects and assignments with competing priorities, ensuring timely completion and alignment with divisional goals.

Event & Engagement Coordination

-Plan, orga