Administrative Associate - UTIG
The University of Texas at AustinAbout the role
Job Posting Title:
Administrative Associate - UTIG----
Hiring Department:
Institute for Geophysics----
Position Open To:
All Applicants----
Weekly Scheduled Hours:
20----
FLSA Status:
Non-Exempt----
Earliest Start Date:
Mar 30, 2026----
Position Duration:
Expected to Continue----
Location:
PICKLE RESEARCH CAMPUS----
Job Details:
Purpose
Provide accounts payable and events support for the Institute for Geophysics (UTIG).
Responsibilities
Perform accounts payable activities, to include:
Process payments for service invoicing, purchase orders, credit card billing, and stakeholder reimbursements
Process service center billing
Transfer charges between accounts as directed
Scan, file, and upload vouchers and supporting documentation to Image Retrieval Services
Track voucher processing via departmental database
Provide event support, to include coordination of:
Event attendee travel arrangements and reimbursements
Event site reservation and preparation
Catering and grocery orders
Signage, supplies, permits
Required Qualifications
A high school diploma or equivalent combined with five years of work experience; or one year at the Administrative Assistant level with a bachelor’s degree.
Strong interpersonal skills and a positive, professional demeanor
Demonstrated success in following business processes
Ability to interpret and apply policies and procedures, including travel and reimbursement guidelines
Strong organizational and time-management skills, along with a keen eye for detail
Preferred Qualifications
Working knowledge of basic accounting principles, including debits/credits and internal controls
Experience with standard office technology, including spreadsheets, databases, and document‑management systems
Salary Range
$52,000 FTE, prorated to $26,000 at 20 hours per week
Working Conditions
May work around standard office conditions
Repetitive use of a keyboard at a workstation, use of manual dexterity
Lift and move standard office supplies
Required Materials
Letter of interest
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer:
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