Accounting Assistant-Commercial Construction & Development, Full Time.

ABOUT PROMONTORY CLUB

Elevated above the Distractions

Promontory, located in Park City Utah, has received universal acclaim as a destination where life’s greatest moments naturally play out thanks to its unrivaled depth and breadth of extraordinary family experiences. This established community – which spans more than 11 square miles – features an investment of more than $400 million in exceptional and award-winning amenities for every season. No other community comes close.

Promontory Club is looking to fill a vacancy for its development and construction arm, Promontory HOMES, and the position of Accounting Assistant-Commercial Construction & Development, Full Time.

WHAT IS THE OPPORTUNITY?

Promontory has been approved to construct over 1,900 luxury residential properties. Supporting the luxury real estate, is a wide array of member-exclusive amenities such as Clubhouses, Restaurants, Parks, Pools, and a variety of other recreational structures. As Promontory grows so does the need to support membership with additional amenities and homesites for purchase to build their new luxury home. The Accounting Assistant will ensure that all A/P functions for the company are done timely and accurately to ensure company functions operate smoothly.

POSITION DESCRIPTION

The commercial construction Job Cost Accountant will assist in new vendor set up a well and existing vendor maintenance. They will have direct communication with the company vendors and subcontractors. Also, will be involved in all accounting functions and processing of accounts payables for the company.  

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Vendor set up, including sending vendor agreements, obtaining vendor W-9 and Certificates of Insurance, and manage vendor file for maintenance of current documents.
• Manage vendor relations.
• Respond to vendor inquires and research any aged vendor payables.
• Process employee expense reports for reimbursement/payment.
• Process utility payments and monitor timely disconnect of services.
• Collect and manage completed copies of Lien Waivers prior to payment processing.
• Manage 20-day preliminary lien notices.
• Compliance: Ensure compliance with accounting standards, regulatory requirements, and company policies and procedures
• Review contractor pay apps to ensure billing is accurate and ready to pay requested progress draws.
• Enter PO’s and Bills in software ensuring that coding is accurate along with properly reporting whether costs are on budget or variances to budgets.
• Contract Management: Review construction contracts, change orders, and subcontractor agreements to ensure compliance with financial terms and conditions.
• Perform Invoice/Document reconciliation (test for double payments, coding inconsistencies, duplicate commitments, etc.).
• Billing and Invoicing: Collaborate with project managers to prepare accurate and timely client invoices based on project milestones and completed work.
• Ensure that all ready for payment PO’s and Bills are processed and paid within company terms.
• Process high volume of invoices and POs with accuracy.
• Process check requests and prepare checks for approval and then mailing/distribution.
• Research and resolve payment discrepancies and communicate with vendors and project managers to resolve invoice disc