Administrative Assistant

 

About Flora Food Group

We offer consumers a compelling choice in four growing categories: butters and spreads, creams, liquids and cheeses. We hold leadership positions in many of the 100 countries we operate in, with iconic brands including Flora, Becel+ProActiv, Blue Band, Country Crock, I Can’t Believe It’s Not Butter, Rama, and Violife, together with our local brands and Professional business.  

Global branded food champion Flora Food Group, offers the next generation of delicious, natural, nutritious food. Our products are more affordable and more sustainable than their dairy equivalents.  

 

Job Title: Administrative Assistant

Location: Hackensack – Hybrid 2-3 days a week

Reports to: Executive Assistant, GM and President

Compensation range from 65-75K

 

Job Summary:

We are seeking an organized and proactive Administrative Assistant to support our Hackensack office operations.  The ideal candidate will be detail oriented, have excellent communication skills, and be able to manage a variety of administrative tasks efficiently. 

Key Responsibilities:

Administrative Support: Assistant to Sales VPs, Finance CFO, Head of Procurement, Marketing and HR (as needed) by managing calendars, travel & expenses, Pcard management, purchase orders, process checks.

• Project Management: Assist the Executive Assistant to the GM and President with special projects, research, and data analysis as needed.

• Purchase Orders and VIM: Vendor creation/extensions, process goods receipt, clear invoices from VIM when necessary, works with P2P team for a special payment, works with AP to have payments wired to vendors when requested, and manages a spend trackers

• Meeting Coordination: Work with the Executive Assistant to the GM and President to help plan and organize meetings/off-sites, including agendas, arranging IT and booking rooms, food and travel, presentations, and minutes.
• Recruitment Scheduling: Work with the Executive Assistant to the GM and President regarding any recruiting activities, including coordinating and scheduling interviews, travel accommodations needed, room arrangements and other recruitment-related activities
• Office Duties – Answer the door for visitors, order office and kitchen supplies, catering as needed, ensure the office and kitchen is organized and stocked
• Mastery of Microsoft suite Demonstrated ability to leverage advanced features for documentation, data analysis, presentations, and project management.
• Confidentiality: Handle sensitive information with discretion and always maintain confidentiality.

 

Qualifications:

Education & Experience

• High school diploma or equivalent; additional qualifications as an administrative assistant or office management are a plus

• 5+ years of progressive administrative assistant experience

Skills & Competencies

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook, etc.)
• Strong organizational and time-management skills
• Ability to multitask and prioritize tasks effectively
• Exceptional communication and presentation skills.
• Ability to work independently and meet deadlines

Other Requirements

• Ability to travel as needed ~5% Travel.

What’s next 

If this position sounds interesting, please hit the apply button now!

 

 

 

 

 

 

 

 

 

 

 

We understand your resume might not be up to date and recommend that you apply with what you have or your LinkedIn Profile. Flora Food Group is dedicated to building an inclusive and diverse workplace, we understand that you might not meet all the requirements stated in the description, but we encourage you to apply anyway. You might be the right candidate for this role or other roles.  

Flora Food Group is an employer committed to diversity and inclusion in the workplace and equal opportunities for all. We recruit based only on values, qualifications, performance, skills, behaviours, experience, and knowledge. We ensure job advertisements are free from unintentional bias.