Program Coordinator

Overview

Unitek Technical Services provides supplier management, development, and related technical services to corporations around the world.

Responsibilities

RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• Enter monthly timecards for international support
• Run/review and reconcile weekly receipts submitted for reimbursement to the program
• Work with Payroll Administrator on data check reports
• Ensure compliance of receipts and expenses to GSA and LMC contract
• Develop and process weekly invoice files for all LMC customers
• Make necessary adjustments to complete weekly pay/bill
• Work with Payroll Administrator to ensure all time and expenses are compliant prior to payroll and billing
• Weekly entries for all Aerojet items to Magnet system or as specified
• Weekly review on paid line items and resubmit all non-compliant items in Magnet
• Weekly invoice submittal to the LMC EXOSTAR DCI invoicing portal
• Submit weekly invoice file to customer and reply to request to drive to closure
• Make travel arrangements for Field Resources traveling on behalf of LMC when needed
• Review and research weekly invoice rejections from customer and drive to closure
• Log and track billing to customer (excel vs. DAX) immediately note and correct any discrepancies
• Reconcile payment to invoice when payments are made
• Research / resolve payroll / billing issues.
• Process credits as necessary with proper backup
• Process payroll adjustments as necessary in accordance to UTS policy and procedure
• Continual communication with Field Resources regarding compliance
• Miscellaneous tasks as assigned by Program Manager

Skills / Qualifications

REQUIREMENTS:

• Must be detail oriented
• Must have strong MS Excel experience
• Excellent typing skills
• Excellent organizational skills
• Excellent communication and customer service skills
• Strong interpersonal skills with follow-up and follow-through ability Form PH02, Rev. 8/25/11
• Must be able to work in a fast-paced environment, have the ability to change priorities and multi-task

MINIMUM EDUCATION AND EXPERIENCE: 2 year college degree or related experience required

LICENSES AND CERTIFICATIONS (IF ANY): Any and all certifications be will considered a plus

NTS TRAINING REQUIRED: All applicable training will be provided

WORKING CONDITIONS: General office environment

 

PHYSICAL REQUIREMENTS :

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; climb stairs; balance; stoop; kneel; crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

Company Overview

Element is one of the fastest growing testing, inspection and certification businesses in the world. Globally we have more than 9,000 brilliant minds operating from 270 sites across 30 countries. Together we share an ambitious purpose to ‘Make tomorrow safer than today’.

 

When failure in use is not an option, we help customers make certain that their products, materials, processes and services are safe, compliant and fit for purpose. From early R&D, through complex regulatory approvals and into production, our global laboratory network of scientists, engineers, and technologists support customers to achieve assurance over product quality, sustainable outcomes, and market access.

 

While we are proud of our global reach, working at Element feels like being part of a smaller company. We empower you to take charge of your career, and reward excellence and integrity with growth and development.

 

Industries across the world depend on our care, attention to detail and the absolute accuracy of our work. The role we have to play in creating a safer world is much bigger than our organization.

Diversity Statement

At Element, we always take pride in putting our people first. We are an equal opportunity employer that recognizes diversity and inclusion as fundamental to our Vision of becoming “the world’s most trusted testing partner”.

 

All suitably qualified candidates will receive consideration for employment on the basis of objective work related criteria and without regard for the following: age, disability, ethnic origin, gender, marital status, race, religion, responsibility of dependents, sexual