Scheduled Hours

40

Position Summary

Provides comprehensive administrative support for the Office of Faculty Development within the Department of Pathology and Immunology, contributing to the advancement of faculty initiatives and academic excellence. This position is essential in supporting faculty development programs, managing high-level projects, and coordinating events that foster faculty growth. Responsibilities also include overseeing communications and providing administrative support to enhance the department’s commitment to innovative research, education, and diversity.

Job Description

Primary Duties & Responsibilities:

• Provide program/project support for faculty development and academic activities, ensuring alignment with department goals.
• Coordinate and oversee complex projects, including faculty diversity initiatives and leadership development programs.
• Manage departmental operations such as personnel records, faculty appointment documentation, and other administrative processes.
• Serve as the primary point of contact for inquiries, ensuring timely resolution and follow-up.
• Handle confidential or sensitive faculty-related information and manage correspondence on behalf of faculty leaders.
• Draft and finalize letters, emails, newsletters, event schedules, and other official communications related to faculty development.
• Plan and coordinate meetings, workshops, and faculty development events, managing all details including vendors, venues, and troubleshooting any issues that arise.
• Manage event budgets, ensuring compliance with departmental guidelines.
• Support fiscal activities related to the program, including drafting annual budgets, tracking expenditures, and managing faculty funding requests.
• Assist with scheduling faculty courses, classrooms, and other academic resources as needed.
• Maintain databases related to faculty records and development programs; respond to inquiries from faculty, trainees, and staff.
• Provide administrative support for high-level faculty appointments, reviews, and tenure processes.
• Perform administrative tasks such as scheduling complex calendars, coordinating faculty travel, and arranging engagements for leadership.
• Perform other duties as assigned.

Working Conditions:

Job Location/Working Conditions

• Normal office environment

Physical Effort

• Typically setting at a desk or table

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Administration And Office Support (5 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Washington University seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Bachelor's degree

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Administrative Support Work, Computer Applications, Interact with All Levels of Management, Interpersonal Communication, Microsoft Office, Office Organization, Office Procedures, Teamwork, Working Independently

Grade

G09-H

Salary Range

$23.37 - $36.19 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to