Administrative Coordinator, Investor Relations

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At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.
 

Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact.
 

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.

Job Description
 

Gilead Sciences is a biopharmaceutical company that discovers, develops and commercializes innovative therapeutics in areas of unmet medical need.  The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide.  Headquartered in Foster City, California.

The Administrative Coordinator, Investor Relations and Corporate Strategic Finance will support the VP of Investor Relations and Corporate Strategic Finance and the team, including a total of 10 employees.  This team reports to the Chief Financial Officer, and is a high visibility and high impact group.

The successful candidate will be experienced and comfortable dealing with a wide range of stakeholders including high level executives in a dynamic environment.  The team is highly proactive to all its internal (executives and cross-functional colleagues) and external (investors and vendors) stakeholders, committed to consistent delivery of output of the highest standard.  The successful candidate will have an established track record of working independently, and thriving in a fast-moving work environment.  In return, the position offers a broad view across Gilead, working with a fun and driven team of high-potential individuals, and a possible path to more senior level Administrative roles given the need to partner closely with Executive Coordinators who support our C-level executives.

Specific Job Requirements:

• Provide full range of administrative support for the Vice President, proactively managing the calendar, but with the poise and professional conduct needed to adapt to last minute changes and requests.

• Build effective relationships with Executive Coordinators to C-level executives by being highly responsive and flexible, with a “can do” approach to problem solving.

• Manage significant domestic and international travel, and prepare detailed and thoughtful itineraries including briefing documents that may also be used by C-level executives.

• Proactively manage full range of administrative tasks including timely submission of expense reports. 

• Support management of team budget, responsible for setting up purchase orders, approving invoice payments and monitoring team expenditures vs budget on an ongoing basis.

• Lead organization of team events including offsites and team-building.  Ensure smooth on-boarding of new team members, and day-to-day management of team (e.g. birthdays, company event awareness, vacation schedules etc).

• Maintain briefing books and binders proactively.

• Possible stretch assig