Facilities Coordinator

Overview: 

STR is seeking a highly organized and proactive Facilities Coordinator to join our team in Arlington, VA. This position will have overall responsibility for all aspects of shipping and receiving for the site.  You will also assist in ensuring the smooth operation and maintenance of our facilities, including managing vendor relationships, coordinating maintenance activities, and supporting the overall functionality and safety of the workplace. This role requires a detail-oriented individual with excellent communication skills and the ability to multitask. 

Key Responsibilities:  

Shipping and Receiving: 

• Coordinate and track all incoming and outgoing shipments ensuring accurate and timely processing, including all related administrative tasks 

• Coordinate with internal divisions to ensure proper handling and distribution of materials and equipment 

• Maintain accurate records of all shipping and receiving activities, including tracking and documentation 

• Ensure compliance with all relevant shipping regulations and guidelines 

• Manage and schedule loading dock deliveries and shipment activities 

Facilities Maintenance and Operations Support: 

• Assist in coordination and oversight of maintenance and repairs of the facility 

• Assist in managing relationships with external vendors and service providers, including EHS services, janitorial services, security, maintenance contractors, and catering deliveries 

• Maintain accurate records of facility-related activities, including maintenance schedules, vendor contracts, and safety inspections  

• Assist with budget preparation and monitoring for facility-related expenses ensuring accuracy and compliance with contracts 

• Escort vendors into lab spaces as needed while ensuring safety and compliance 

• Maintain inventory of office supplies, including office furniture and equipment 

• Assist in space planning and office layout changes to optimize the use of available space 

• Coordinate office moves, including the relocation of furniture and equipment 

• Maintain compliance with health and safety regulations and company policies 

• Collaborate and support regular safety audits and drills and maintain records of safety inspections 

• Assist in addressing and resolving safety concerns or incidents promptly 

• Collaborate and communicate effectively with other STR sites 

• Provide general administrative support to the Facilities Manager and other team members as needed 

• Ensure the cleanliness and organization of the facility, including common areas, meeting rooms, and workspaces 
• Other duties as assigned 

Experience and Qualifications:  

• Bachelor’s degree or equivalent work experience 

• 1-2 years of experience in Facilities Operations, Site Coordination, or similar roles 

• Proficient with Microsoft Office (Outlook, Excel, Word, PowerPoint, VISIO); CAD experience a plus 

• Self-starter with strong organization, time management, and attention to detail 

• Comfortable managing shifting priorities in a fast-paced environment 

• Excellent communications and interpersonal skills to support staff and liaise with exter