Administrative Assistant

About the Department

You will be joining Fill & Finish Expansions (FFEx), which is responsible for all major expansion activities within aseptic production, solid dosage forms, finished products, fill & finish warehousing, and QC across all production areas in Product Supply. The area is anchored in Product Supply, Quality & IT, which globally employ approx. 20,000 of Novo Nordisk’s 50,000 employees.

 

FFEx is a newly established and growing area with the responsibility to design, plan, and build all new aseptic filling capacity across Novo Nordisk to serve the needs of millions of patients. We do it by rethinking our production facilities with the use of modern technology, as we are setting the standards for the aseptic production of the future. Facilities designed today which we will still be proud of 20 years from now. FF Expansions has a global approach, where you will be working with multiple sites and cultures across the world.

 

What we offer you:

• Leading pay and annual performance bonus for all positions

• All employees enjoy generous paid time off including 14 paid holidays

• Health Insurance, Dental Insurance, Vision Insurance – effective day one

• Guaranteed 8% 401K contribution plus individual company match option

• Family Focused Benefits including 14 weeks paid parental & 6 weeks paid family medical leave

• Free access to Novo Nordisk-marketed pharmaceutical products

• Tuition Assistance

• Life & Disability Insurance

• Employee Referral Awards

 

At Novo Nordisk, you will find opportunities, resources, and mentorship to help grow and build your career. Are you ready to realize your potential? Join Team Novo Nordisk and help us make what matters.

 

The Position

Provides administrative support for a Vice President in Site Management of the Clayton IFP Site. This role is responsible for supporting the Senior Leader primarily and providing support to team members to ensure priorities are met, company goals and objectives are accomplished, and that operations run efficiently. Works independently on projects under the general direction of the Senior Leader.

 

Relationships

Provides administrative support for a Vice President in Site Management of the Clayton IFP Site. This role is responsible for supporting the Senior Leader primarily and providing support to team members to ensure priorities are met, company goals and objectives are accomplished, and that operations run efficiently. Works independently on projects under the general direction of the Senior Leader.

 

Essential Functions

• Manage calendar/schedule, anticipate needs & effectively manage executive’s time, while meeting the needs of the customer & working across global time-zones
• Ability to plan, design & execute meetings & events, to include on-site, off-site, as well as virtual
• Plan all internal meetings & events for the department; manage the agenda, logistics, presentations, coordinate output & actions, catering & off-site dinners
• Perform a wide range of administrative duties highly confidential in nature requiring excellent interpersonal skills
• Exercise excellent communication skills to represent department; draft executive communications to ensure departmental employees & high-level stakeholders/customers are well informed of new team member announcements, statuses of initiatives & activities
• Create, design and/or edit presentations for meetings & events in alignment with target audience
• Lead the department management board meeting by creating structure, time keeping, capturing & assigning actions and ensure the department SharePoint/Teams site/Planner board/dashboard is up to date
• Own/lead projects assigned by department Senior Leader, to include managing project flow process from origination through completion within the defined scope, cost & time constraints and translate into visual dashboards
• Data collection, analysis & trend reporting on Key Performance Indicators or other activities, as assigned
• Prepare and submit expense reports on behalf of department management in comp