Legal Process Clerk (8106) – Citywide – (C00457)

Company Description

• Application Opening: August 17, 2026
• Application Deadline: August 23, 2026 at 11:59pm

San Francisco is a vibrant and dynamic city, on the forefront of economic growth & innovation, urban development, arts & entertainment, as well as social issues & change. This rich tapestry of culture and ideas is sustained by our City's commitment to heighten the quality of life for the diverse population of San Franciscans and residents of the greater Bay Area. Our employees play an important role not only in making our City what it is today, but also in shaping the future of San Francisco.

Job Description

Under direct supervision, the Legal Process Clerk performs detailed clerical work involving the processing of legal actions. The essential functions of this job may include: reviewing, processing, routing and filing records; retrieving legal documents using various filing systems; responding to inquiries made in-person and over the telephone; answering questions pertaining to regulation requirements of documents; utilizing computer terminals to perform record researches and data entry; assembling legal papers and case files; filing motions and other legal papers; distributing mail and delivering legal papers; typing forms, memoranda, correspondence and notices. Some positions may require considerable public contact.

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job class and are not intended to be an inclusive list.

1. Reviews, processes, routes, and files records such as marriage licenses, fictitious name statements, etc. and retrieves legal documents such as court orders.
2. Responds to in-person and telephone inquiries from the public, attorneys, litigants, witnesses, victims, police and other law enforcement agencies; checks files and computer records to locate requested information; provides information regarding court and office procedures.
3. Operates computer terminal to perform record researches and data entry functions.
4. Types forms, memoranda, correspondence and notices; assembles legal papers and case files.
5. Files motions and other legal papers in Superior and Municipal Courts.
6. Makes entries in the Register of actions; maintains registers of cases bound over to Superior Court.
7. Tallies and records dispositions of cases.
8. Distributes mail and delivers legal papers to courtroom.
9. Obtains records of prior convictions and imprisonment of felons by contacting criminal justice agencies.
10. Reviews and routes motions to expunge and to seal and destroy records.
11. Examines legal documents to determine acceptability for recording or filing assesses and collects fees and taxes.
12. Answers questions pertaining to regulation requirements of documents; compiles by departmental customer service policies in dealing with the general public.

Nature of work: The nature of this work is that some positions may require considerable public contact and this work may include carrying and lifting heavy file and/or storage containers that could weigh up to 25 pounds.

Qualifications

Applicants must meet the minimum qualifications requirement by the final filing date unless otherwise noted.

Experience:

One (1) year (equivalent of 2,000 hours) of verifiable experience processing and/or researching documents in accordance with laws, codes and/or regulations in a legal, governmental, real estate or financial services environment.

Verification:

Every application is reviewed to ensure that you meet the minimum qualifications as listed in the job ad. Review SF Careers Employment Applications for considerations taken when reviewing applications.  

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://careers.sf.gov/knowledge/experience-education/. 

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Additional Information

SELECTION PROCEDURES:

Legal Process Clerk Series - Written Exami