Assistant Dean of Operations, College Arts & Sciences

OFFICIAL JOB TITLE: Assistant Dean for Operations   

DIVISION: Academic Affairs

DEPARTMENT: College of Arts and Sciences

FLSA STATUS: Exempt                                 

REPORTS TO: Dean of the College of Arts and Sciences

SUPERVISION: Supervises two administrative assistants and may supervise other staff.

SUMMARY OF POSITION:

The Assistant Dean for Operations serves on the leadership team of the College of Arts and Sciences Dean’s Office and assists the Dean and Associate Dean in executing the mission and responsibilities of CAS with particular emphasis on academic scheduling, student recruitment, data analysis and enrollment management, hiring processes, and budgetary support. The Assistant Dean for Operations works collaboratively with the Dean’s Office staff, department chairpersons, and offices across campus. This is a professional management non-unit position. Exceptionally high degrees of confidentiality and discretion are required in this position. As such, the incumbent is a confidential employee as defined in M.G.L. Chapter 150E, Section 1.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Work collaboratively with the Dean and CAS Department Chairs to coordinate and review academic course schedules for all CAS departments and programs
• Work collaboratively with the Dean, Associate Dean, Department Chairs, and staff to coordinate admissions events and student recruitment initiatives for the College
• Provide faculty workload and productivity analyses
• Assist the Dean with the preparation of the instructional budget, including oversight of part-time instructor and teaching assistant hiring
• Work with the Dean, department chairpersons, and Human Resources to coordinate faculty recruitment and related personnel/hiring tasks
• Work with the Dean and Associate Dean to gather, analyze, and communicate data related to academic program growth, course enrollment trends, and other curricular metrics
• Work with the Assistant Dean for Student Affairs to gather, analyze, and communicate data related to student success, retention, and timely academic progress
• In collaboration with University Marketing, work to increase visibility of CAS programs, faculty scholarship and research, and student accomplishments through internal and external platforms
• Communicate and promote compliance with current institutional policies
• Supervise and evaluate office staff and ensure efficient workflow
• Other duties as assigned

MINIMUM QUALIFICATIONS (REQUIRED):

• EDUCATION: The incumbent will hold a Master’s Degree from an accredited University or College
• EXPERIENCE:
• Minimum five years’ experience working in higher education administration
• Demonstrated experience with academic schedule management
• Demonstrated experience with budget management, analysis, and projection
• Experience collaborating with faculty, staff, and senior administrators
• Experience using data management platforms, academic planning software, and enrollment management systems (i.e. People Soft, Concur, Heliocampus)
• Experience with event planning, student recruitment, and/or marketing in a higher education setting
• Experience facilitating cross-functional teams and committee work

PREFERRED QUALIFICATIONS:

• Strong written and verbal communication skills
• Ability to foster collaborative and collegial working environments and build partnerships across departments, offices, and units
• Ability to communicate complex information and decisions to diverse stakeholders in a clear, professional, and tactful manner
• Understanding and appreciation for the goals and values of academic programs in the humanities, social sciences, and sciences
• Proficiency in data analysis and interpretation to support evidence-based decision making related to academic programs, faculty workload, and other academic processes
• Familiarity with higher education planning methodologies and accreditation requirements
• Understanding of academic governance structures, collective bargaining practices, and shared governance principles
• Strong supervisory skills

ABOUT THE COLLEGE OF ARTS AND SCIENCES:

The largest college at UMass Dartmouth, CAS houses more than 60 undergraduate and graduate majors and minors in the humanities, sciences, and social sciences. The mission of the College of Arts & Sciences is to prepare all students for lifelong learning, productive and rewarding work, self-governance, and responsible democratic citizenship. We are commi