Executive Assistant to CEO

Summary of Responsibilities: The person in this role will assist daily activities and performing a variety of administrative, coordination, and support duties for the CEO, and, as necessary, other members of the Practice management team or Providers.   

Essential Job Functions: 

 

• Monitors the current status of work for the CEO, 
• Anticipates CEO's needs by gathering records, reports, 

maintains administrative files and assists in establishing office systems    

for administrative functions.                                       

 

correspondence or other specific information.  Also assists in the care 

and maintenance of office equipment in the administrative offices.                                             

 

• Handles confidential matters and prepares various documents 

concerning clinic policies and practices, including composing and 

disseminating correspondence to appropriate individuals.                                             

 

• Answers phones in the CEO’s office as needed, informs 
• Makes travel arrangements for the Doctors and management 
• Attends meetings as assigned, takes and distributes minutes and 
• Handles a variety of communication matters involving contact with 
• Coordinates the development and maintenance of a management 
• Monitors the current status of work for the CEO, 
• Anticipates CEO's needs by gathering records, reports, 
• Handles confidential matters and prepares various documents 
• Answers phones in the CEO’s office as needed, informs 

the CEO of operational problems and determines action 

necessary in CEO's absence, handling with management 

team input matters not requiring executive disposition. 

 

staff and maintains the appointment calendar for the Practice 

CEO. Arranges appointments, meetings and conferences 

for the Doctors and CEO. Contacts the appropriate persons          

to attend.

 

reports on major points, actions resolved or to be taken.                                               

 

various staff, board members, medical and functional management 

committees, and the public, i.e., coordinates new brochures and

internal materials for departments/satellites and/or refines existing 

materials; coordinates pricing, placement and publishing of ads, media 

announcements, marketing materials, publications; coordinates annual 

listings for phone and other resource publication listings; coordinates 

use of presentation software for sales/marketing presentations, 

coordinates direct mail campaigns, etc.                                                                  

 

database to capture, report and review key data for the management 

team, including compiling marketing and planning data on competitors, 

referrals, patient origin and volume to provide the management team 

with data for internal and external analysis.                         

seminars and training.  Assists in producing materials for sales 

presentations, marketing seminars and training.                                                

 

maintains administrative files and assists in establishing office systems    

for administrative functions.                                       

 

correspondence or other specific information.  Also assists in the care 

and maintenance of office equipment in the administrative offices.                                             

 

concerning clinic policies and practices, including composing and 

disseminating correspondence to appropriate individuals.                                             

 

the CEO of operational problems and determines action 

necessary in CEO's absence, handling with management 

team input matters not requiring executive disposition.                                 

 

• Maintains strictest confidentiality.   

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