Accounts Payable Manager

LOCATION: JOHN H STROGER JR, HOSPITAL

DEPARTMENT: Finance

SHIFT: 8:30 AM- 4:30 PM

This position is exempt from Career Service under the CCH Personnel Rules.

JOB SUMMARY : NON-UNION

The Accounts Payable Manager is responsible for overseeing the day-to-day processing of invoices and liaising with vendors/suppliers and internal customers (operations and supply chain) to ensure accounts are in good standing. Provides reports to internal customers and leaders. Works to identify and implement process improvements. Assists with the training of staff and preparing audit schedules.

TYPICAL DUTIES :

• Manages staff to ensure processing of invoices is timely, accurate & complete
• Responsible for the supervision, training, and performance evaluation of Accounts Payable staff
• Manage vendor relationships (resolve disputes, ensure timely payments)
• Acts as a liaison with departments and vendors to answer questions and resolving problems
• Assists with troubleshooting and resolving complex Accounts Payable and Expenditure problems.
• Prepares audit schedules and assists in analyzing Accounts Payable data
• Reviews or supervises the review of payment request documentation for adherence to policies Promptly escalates and resolves exception items
• Manages the creation of new suppliers and supplier data changes
• Promptly and professionally responds to and resolves inquiries from both internal and external parties
• Prepares and maintains procedural documentation and other resources for departmental staff and outside suppliers
• Reviews and makes recommendations for Accounts Payable process automation and utilization of tools to improve efficiencies
• Trains internal customers on Accounts Payable and Expenditure Control; provides assistance with projects involving financial systems and reporting activities
• Remains current with applicable federal, state, and local laws
• Performs other duties as assigned

MINIMUM QUALIFICATIONS:

• High school diploma with eight (8) years of Accounts Payable experience OR Bachelor's degree with five (5) years
• Five (5) years of supervisory or management experience of Accounts Payable or Procurement departments
• Five (5) years of experience using Enterprise Resource Planning (ERP) software (i.e. Oracle, Lawson, JD Edwards, etc.)
• Proficiency in Microsoft Office (i.e. VLOOKUPS, SUMIFS, Pivot Tables)

PREFERRED QUALIFICATIONS:

• Three (3) years of Accounts Payable experience in a healthcare setting

KNOWLEDGE, SKILLS, ABILITIES AND OTHER CHARACTERISTICS:

• Knowledge of business, finance and budgeting practices and legal requirements
• Knowledge of business, finance and budgeting practices and legal requirements
• Knowledge and experience using Microsoft Office Suite including complex formulas in Microsoft Excel such as V-Lookups and Pivot Tables
• Excellent verbal and written communication skills necessary to communicate with all levels of staff and a patient population composed of diverse cultures and age groups
• Ability to analyze and reconcile large data sets
• Ability to quickly gain a thorough understanding of the business
• Ability to multi-task and meet deadlines in a fast paced and stressful environment
• Ability to adhere to department policies and standards utilizing best practices
• Ability to maintain a professional demeanor and composure when challenged
• Demonstrate attention to detail, accuracy, and precision
• Demonstrated analytical, organizational, problem-solving, critical thinking and conflict management/resolution skills
• Strong customer service skills
• Ability to function autonomously and as a team member in a multidisciplinary team

VETERAN PREFERENCE
PLEASE READ When applying for employment with the Cook County Health & Hospitals System, preference is given to honorably discharged Veterans who have served in the Armed Forces of the United States for not less than 6 months of continuous service To take advantage of this preference a Veteran must:

• Meet the minimum qualifications for the position.
• Identify self as a Veteran on the employment application by answering yes to the question by answering yes to the question, "Are you a Military Veteran?"
• Attach a copy of their DD 214, DD 215 or NGB 22 (Notice of Separation at time of application filing. Please note: If you have multiple DD214s, 215s, or NGB 22S, Please submit the one with the latest date. Coast Guard must submit a certified copy of the military separa