Administrative Assistant - 60026672

Posting number: 190046

Department: Commission for the Blind

Division: Consumer Services

Job classification: Administrative Assistant

Posting type: Open

Categories: Administration, Administrative Assistant

Summary

The mission of the SC Commission for the Blind (SCCB), established in 1966, is to provide quality individualized vocational rehabilitation services, independent living services, and prevention-of-blindness services to South Carolinians who are blind or have low vision leading to competitive employment and social and economic independence.  Our goal is to become a national model vocational rehabilitation agency for people who are blind or low vision, demonstrating quality services, accountability, innovation, effectiveness and efficiency.    

Do you want a career doing meaningful work that has a positive impact on people’s lives?  Have you thought about a career in state government but weren’t sure how or where to begin?  The SCCB is looking for hard working passionate individuals such as you!  Every SCCB employee is important and a career with the SCCB will give you the opportunity to grow professionally and personally as you play a crucial role in the delivery of services to South Carolinians with visual impairments.   

The SCCB is currently recruiting for a highly organized and customer-focused individual to join our team as an Administrative Assistant. This role will involve providing essential administrative support, managing office operations, and ensuring smooth coordination with vendors, service providers, and consumers.

These duties include but are not limited to:

• Serve as the front-line customer service provider for the office, including answering phones, greeting visitors, opening, stamping, and filing mail, and providing general information on agency programs.
• Ensure all fiscal activities (i.e., creating shopping carts/authorizations, emailing purchase orders, documenting goods receipts, sending invoices, etc.) are completed in a timely manner in accordance with agency policies.
• Review the monthly Quality Assurance Open Encumbrance report. Follow up with vendors/service providers for each open authorization to determine if goods and/or services were received and gather necessary documentation.
• Schedule appointments with service providers after receiving purchase orders. Notify consumers of appointments and provide them with appointment reminders using their preferred method of contact. 
• Provide general administrative support including but not limited to consumer case file assembly/maintenance, photocopying, faxing, filing, and document preparation for assigned region.
• Maintain positive, professional relationships with vendors and service providers, coordinating services and addressing issues as they arise to ensure timely coordination of services. 
• Assist counselors with scheduling and coordinating meetings/appointments with consumers. 
• Participate in weekly caseload management sessions with counselors to discuss caseload and specific consumer needs. 
• Manage office supplies and inventory, including ordering, stocking, and distributing supplies as needed as well as other duties as assigned. 

Examples of duties

A high school diploma and work experience that is directly related to the area of employment.  A bachelor's degree may be substituted for the related work experience.
Agency: A high school diploma and one year of relevant experience.

Supplemental information

The SCCB is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited to, lactation), national origin, age (40 or older), disability or genetic information.

The SCCB offers an exceptional benefits package for full time (FTE) employees:  

• Health, dental, vision, long-term disability, and life insurance for employees, spouses, and children, 
• 15 days of annual (vacation) leave per year*, 
• 15 days of sick leave per year, 
• 13 paid holidays, 
• Paid Parental Leave, 
• Relocation reimbursement**, 
• State Retirement Plan and Deferred Compensation Programs, and 
• Public Service Loan Forgiveness.  

*Employees hol