Administrative Assistant (Hybrid Schedule)

Eversource supports work-life balance by offering hybrid schedules for certain roles. Eligibility is based on job responsibilities, operational needs, nature of work and team dynamics. Current guidelines require employees to work at least three days in the office, including Tuesdays and Wednesdays, with the third day set by the employee and supervisor based on department needs. These guidelines apply to roles approved for remote work and are subject to change, based on managerial discretion and work performance. All applicants must be able to work up to five days in the office if needed (for example: emergencies, training, or other business needs) or should the policy change.

“Please note: Authorization to work in the United States is a precondition to employment in this position. Eversource will not sponsor candidates for work visas for this position."

Role and Scope of Position:
Performs varied and confidential administrative work including, but not limited to, meeting management, travel management, purchasing-related activities, creation and maintenance of professional business-related materials as well as maintenance of department records. Work requiring a high degree of initiative and judgment. May make decisions in principal’s absence within prescribed limits of authority.

Essential Functions: 

• Plans setup for and prepares correspondence, reports, records, speeches, and various other materials, some of a complex and highly confidential nature.
• Proofreads and edits material for grammar, punctuation, and spelling, some of which may be complex in nature and may be typed by others.
• Acknowledges correspondence, initiates inquiries, and secures information; drafts and composes letters for signature.

• Prepares and processes various forms and reports such as time sheets, expense reports, authorizations for payment, purchase requisitions, vacation schedules, vehicle reports, etc.
• Obtains and assembles statistical and other related information; compiles and computes data; prepares various important, regular, and special reports, statements, summaries, tabulations, and schedules.
• Handles sensitive information and sets up/maintains files and manuals.
• Receives and distributes mail, prioritizes correspondence, investigates, and follows up as required.
• Receives visitors and responds to their inquiries.
• Arranges appointments, meetings, and travel schedules; prioritizes and maintains calendar.
• Prepares reports, gathers material for inclusion in reports, presentations, or special assignments.  Insures that data is complete and in proper format.
• Develops input and prepares documentation for budgets and forecasts from source documents.  May perform analyses of budget material for Supervisor’s review and approval.
• May perform administrative duties for others when needed.

Technical Knowledge/Skill/Education/Licenses/Certifications:

Technical Knowledge/ Skills:

• Excellent typing skills
• Thorough knowledge of Microsoft Office Applications (Word, PowerPoint and Excel) is required  
• Good oral and written communication skills
• Ability to communicate effectively at all levels with both internal and external to Eversource
• Demonstrated ability to handle highly confidential or sensitive matters
• Demonstrated ability/willingness to take initiative and ability to make sound judgement
• Ability to work independently as well as collaboratively
• Ability to prioritize and multiple tasks
• Demonstrated ability to manage deadlines, handle confidential and sensitive matters and follow through on assignments

Education:       

• High school diploma, Associates degree preferred

Experience:                        

• Four (4) years of related administrative experience

Licenses & Certifications:    

• Certification in secretarial science preferred

Working Conditions:

• Must be available to work emergency restoration assignment as required.
• Must be available to travel between MA/CT/NH as necessary.

Mental Aspects:

• N/A

#corpajd

Competencies:

Build trusting relationships

Manage and develop people

Foster teamwork and cross-functional collaboration

Lead change

Communicate strategic vision

Create an engaged workforce

Focus on the customer

Take ownership & accountability

Compensation and Benefits:

Eversource offers a competitive total rewards program. Check out our careers site for an overview of our benefits prog