Administrative Assistant 2 - Spokane Community College

Location: Spokane CC Main Campus Spokane

Department: SCC Technical Education

Salary Range: $3,239 - $4,299

Starting salary for this position is: $3,239 (Monthly)

Employees hired at the entry step of this range receive salary step advancement after six months and every 12 months thereafter. An employee hired at anything higher than the entry step of the range will have salary step advancement after 12 months and every 12 months thereafter until they reach the top of the salary range. Each salary step advancement will be approximately a 5% increase.

About Us 

Spokane Community College, part of Spokane Colleges, serves 15,000 students with career technical, liberal arts, and adult education programs in Spokane and surrounding rural communities.

Applications will be accepted until 4:00 p.m. PST on 04/01/2025. The application process will not be available after this time. To ensure consideration make sure your application is completed and submitted as soon as possible. Applications will only be accepted prior to 4:00 p.m. on the closing date.

About the Administrative Assistant 2 - Spokane Community College

JOB SUMMARY

Reporting to the Office Manager of the Technical Education Division (Tech Ed), the primary purpose of this position is to serve, support, and meet the needs of the Dean’s Office, the faculty in the division, as well as working collaboratively with the Tech Ed Division Office Assistants.

This position will independently plan, organize, and prioritize a variety of complex projects and assignments essential to the division, including, but not limited to: assist with the scheduling of classes and rooms; accurately track, monitor, and disseminate budget information; prioritize and order supplies and equipment; provide direct administrative support; maintain document management systems; and develop and communicate office policies, procedures and standards proactively.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

Advisory Committee Meetings

• Proactively communicate with faculty regarding all information needed for programs to successfully meet with advisory committees twice per year. *
• Track advisory committee meeting schedule, confirm minutes are saved in archive, and ensure advisory committee member lists are current. *
• Schedule advisory committee meetings, request agenda items, provide documentation to constituents. Submit parking requests and track virtual parking. *
• Take minutes at all advisory committee meetings and as requested by the dean. If absent, take minutes from recording and ensure minutes are saved in archive. *

Budget

• Submit all purchase requisitions for the division including submission of final purchase order to the vendor, track delivery and notification to authorize payment to vendor. Enter expenses into spreadsheet. *
• Act as the steward of purchase cards (p-cards) housed in primary location, including reconciliation. Communicate all requirements needed to obtain a p-card to new hires and follow-up with individuals as needed. * 
• Process travel, generate travel forms, arrange hotel stays, vehicle rentals, submit vicinity travel and travel expenses. *
• Order office products. Keep inventory stocked. *
• Help to coordinate Tech Ed events. Duties include processing paperwork, picking up/ordering/delivery of food, setup, and cleanup of event, etc. *

Communication

• Submit student CEU hours and graduating student work hours for electrical license to L&I. *
• Serve as the resource person for mail/mail services, shipping and receiving (Central Services), Information Technology (IT), Purchasing and Security. *
• Collect annual Professional Activity reports from faculty and submit to Dean. *
• Assist deans with scheduling, record keeping, and correspondence. *
• Manage all communication portals for the division, including the customer relationship management system. Maintain records of incoming and outgoing correspondence and document and follow up on work in process. Pull various reports from ctcLink. Look up student information, class schedules, etc. *
• Develop office operations and establish office procedures, standards, and priorities with the guidance of the Office Manager. Develop solutions and/or recommendations. *
• Explain and interpret complex rules, policies and operating procedures to faculty, staff, students, and members of the public. *

New Hires