Front Desk Administrative Assistant

Front Desk Administrative Assistant  

EKN Engineering is a fast-growing civil engineering and technology consulting company in Irvine, CA. 

We’re looking for a Front Desk Administrative Assistant to support the team with a variety of administrative tasks. These tasks may include inventory management, meeting management, and a wide variety of clerical support. The Front Desk Administrative Assistant must thrive in a fast-paced, technology-driven environment. This role requires someone who can be a self-starter and guarantee efficiency in the work they present. The ideal candidate will be a proactive problem solver with exceptional communication skills, meticulous attention to detail, and eminent organization.  

Roles & Responsibilities 

• Support the office and its employees to ensure company goals are met and operations run efficiently 

• Assist in the scheduling of meetings as needed 

• Screen and assist all phone inquiries  

• Monitor parking lot to ensure compliance with company parking policies, communicate regulations, and procedures to employees and visitors 

• Make travel arrangements, such as booking flights and hotel accommodations as needed 

• Manage reception area, ensuring appropriate assistance of all visitors and building access 

• Sort mail daily and deliver to appropriate personnel  

• Deliver packages as needed (FedEx, UPS and/or USPS) 

• Maintain inventory levels and place any orders for office and kitchen supplies 

• Assist with coordinating company events, as needed 

• Create reports, presentations, and companywide announcements 

• Perform other administrative tasks, as assigned 

• Assist the Facilities Manager, as needed 

 

Qualifications 

• Proven experience as an administrative assistant or other relevant administrative support experience 

• Strong understanding of Microsoft Office Suite (i.e., Outlook, Teams, Visio, Word, PowerPoint) 

• Ability to prioritize daily workload  

• Ability to meet deadlines in a fast-paced environment 

• Detail oriented and ability to multitask  

• Problem-solving with strong decision-making skills 

• Professional level verbal and written communications skills 

• Outgoing and eager demeanor  

• Demonstrates strong organization skills and attention to detail  

 

Desired Qualifications 

• About 1 year of experience in high paced office environment 

• Open to growth within the company  

• Desire to improve practices and daily tasks 

• Ability to think outside of the box with a sense of urgency 

 

Benefits & Perks 

• 100% Company-Paid Medical, Dental, Vision, and Life Insurance – Comprehensive coverage to support your health and well-being. 

• 401(k) with Company Match (up to 2%) – We invest in your future with a dollar-for-dollar match on contributions up to 2%.