Receptionist / Real Estate Assistant

Description

Position: Receptionist / Real Estate Assistant

FLSA: Hourly / non-exempt

Location: Tulsa, OK 

5705 E 71st St, Suite 220, Tulsa, OK

Hours: Monday-Friday 8:00 am to 5:00 pm

General Purpose: This position is responsible for the professional and efficient managing of visitors, consumers, telephone calls, messages and the presentation of a professional office.

Supervision Received: Works under the direct supervision of the Sales Field Manager

Essential Duties and Responsibilities:

• Answer and direct all incoming calls professionally and promptly 
•  Record contracts and earnest money in database 
•  Create spreadsheets to track closing refunds 
•  Internet updates (including company website, MLS listings, and text home listings) 
•  Meet and greet all customers/visitors 
•  Update sales contract standards 
•  Assist with closings 
•  Assist with marketing materials
•  Coordinating HOA set up with management company
•  Signs for deliveries when necessary and notifies recipients. 
•  Address outgoing mail and E-Star stickers to customers 
•  Compose manuals for home buyers 
•  Take telephone messages for staff 
•  Occasionally compose documents and letters 
•  Responsible for receiving, sorting and distributing mail 
•  Responsible for keeping the reception area clean 
•  Maintain confidentiality of office practices 
•  Assists in other duties as directed.

Requirements

Minimum Qualifications for Receptionist/Real Estate Assistant:

•   2 years of college preferred (60 credit hours) and one (1) to three (3) years of work-related experience.

Knowledge, Skills, and Ability: 

• Knowledge of basic real estate practices
• Knowledge of general office practices 
• Ability to understand financial facts related to buying homes 
• Ability to work under deadlines 
• Ability to manage personnel 
• Ability to work with different personalities 
• Great people skills and self-motivated 
• Strong organizational and communication skills 
• Multi-tasking skills 
• Willingness to be a member of a dedicated team 
• Demonstrate knowledge and proficiency in working with computers and other types of technology

Work Environment: Office environment. The noise level is moderately quiet.

Physical Demands: Occasionally required to sit and use their fingers, to handle or feel. Occasionally required to stand, walk, reach with arms and hands, and to stoop or kneel. Must be able to carry equipment up to 30 lbs. Reasonable Accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Tool and Equipment: Computer, MS Office, multi-line telephone system, and general office equipment.

Expectations for all Employees: 

All employees will support the organization’s mission and vision by exhibiting the following behaviors:

• Excellence and competence
• Collaboration and innovation
• Respect and Dedication
• Accountability and Ownership

Home Creations is an equal opportunity employer.

Keywords: receptionist, administrative duties, real estate assistant, closing coordinator,