Jobs and Careers
IE
Sr Society Administrator (E2096F)
IEEEPiscataway, United Statesfull_timeVerifiedPosted 12 Jun 2025
💰 $69,000/yr
About the role
Sr Society Administrator (E2096F) - 250188: KNW-B20
This position exists to perform and coordinate committee & operation activities in support of the assigned society/societies in the manner determined by Director TA operations & Society Support Services with input from the volunteer leadership. It is integral to ensuring that the society is compliant and consistent with the policies, procedures, operational and by-laws as directed by the IEEE Board of Directors and the Technical Activities Board and ensures that the society related volunteer leaders are prepared to do their work in an efficient, effective and timely manner. This support involves all society activities and business operations with the primary focus in the areas of:
Society Administration, Governance & Committee Support
Digital Content Management & Creation
Finance
and any additional duties as assigned. This role reports to the Director TA operations & Society Support Services and does not manage any direct reports. This position works under minimal guidelines and makes recommendations for process improvements. The incumbent is accountable for all described actions including results of both internal and external contacts. This position exists to advance the mission of the the Industrial Electronics Society in the manner determined by the Society's volunteer leadership, as communicated by the Director, and in accordance with the Society's norms for quality, ethical behavior, accuracy, and confidentiality
Key Responsibilities
Description
Job SummaryThis position exists to perform and coordinate committee & operation activities in support of the assigned society/societies in the manner determined by Director TA operations & Society Support Services with input from the volunteer leadership. It is integral to ensuring that the society is compliant and consistent with the policies, procedures, operational and by-laws as directed by the IEEE Board of Directors and the Technical Activities Board and ensures that the society related volunteer leaders are prepared to do their work in an efficient, effective and timely manner. This support involves all society activities and business operations with the primary focus in the areas of:
Society Administration, Governance & Committee Support
Digital Content Management & Creation
Finance
and any additional duties as assigned. This role reports to the Director TA operations & Society Support Services and does not manage any direct reports. This position works under minimal guidelines and makes recommendations for process improvements. The incumbent is accountable for all described actions including results of both internal and external contacts. This position exists to advance the mission of the the Industrial Electronics Society in the manner determined by the Society's volunteer leadership, as communicated by the Director, and in accordance with the Society's norms for quality, ethical behavior, accuracy, and confidentiality
Key Responsibilities
- Society Administration, Governance & Committee Support (50%): Provides support service to the major Boards, Committees and Adhoc Committees of the society as follows:
- Prepares administrative meeting schedules, notices, agendas and supporting materials for the AdCom, ExCom and Major Boards using existing governance/agenda tools
- Participates in meetings with Chairs to review agendas. Assists in providing rationale for agenda placement and assists with creating a strategy for item approval
- Participates in meetings with Chairs to review agendas. Assists in providing rationale for agenda placement and assists with creating a strategy for item approval
- Oversees meeting arrangement details for all Boards/Committees
- Attends meetings of the AdCom, ExCom, major boards and other meetings, as assigned to capture the proceedings of the meeting, draft lists of motions/actions, information and/or minutes, as appropriate. Yearly indexes each board's minutes/motions. Maintain confidentiality as meetings can/will be held in Executive Session
- Assists Society Leadership with updates to Constitution & Bylaws and Society Portfolio Handbook
- Biennial review of existing processes and updating activity documents
- Management of Society Elections to include committee support, publicity/promotion and vendor selection
- Manages coordination of IES activities and membership to include program outreach and membership dues.
- Follows IEEE policy on archiving all Committee materials for reference
- Creates and maintains all Committee and TAB Rosters, group email alias files and notifies all participants of inclusion in alias
- Prepares monthly membership and chapter statistics, reports and lists
- Create and setup Membership Campaigns and produce Membership Marketing Advertisement
- Annually prepare AdCom/ExCom recognition plaques for retiring members
- Working knowledge of Robert's Rules
- Coordinate and support Society Review Activity every 5 years
- Coordinates and executes all Society sponsored exhibition and events (e.g. Student Paper Competition, WIE, Lunch with Leaders, etc) at IES Conferences
- Manages Society website Job Opportunities thru selected vendor
- Digital Content Management & Creation (30%): Oversees the management and implementation of Website and Social Media as follows:
- Maintain and assist with efficiency, flexibility and functionality the society web, digital and social media presence
- Manage and interact with external vendor to ensure resources
Apply for this role
Generate a tailored application kit with a matched cover letter, interview prep, and CV highlights — in under 60 seconds.
Apply Now →Generate Application KitFree account required — sign up in 30s