Coordinator, National Geographic Brand & Franchise Management

Job Posting Title:

Coordinator, National Geographic Brand & Franchise Management

Req ID:

10145156

Job Description:

The National Geographic Brand & Franchise Management team is seeking a dynamic Coordinator to provide team-wide support and manage administrative duties for the SVP of Brand & Franchise Management.

As the Coordinator, the ideal candidate must be accustomed to supporting high-level executives and manage multiple administrative tasks simultaneously in a fast-paced, often changing environment. This role will require you to build collaborative relationships across the National Geographic organization, and the broader Walt Disney Company organization to effectively execute cross-functional projects.

All administrative duties require a high level of integrity and discretion in handling confidential information. We are seeking candidates who are self-starters able to anticipate needs, offer creativity to initiate enhancements and maximize work products, drive work products, showcase action-oriented follow-through, master technology and a variety of computer programs.

Responsibility:

Provide overall administrative support for a high-level executive including but not limited to the following areas

Executive Administration & Office Management:

• Manage and maintain the SVP’s calendar.

• Coordinate and confirm all calendar matters, including internal and external meetings, establishing conference calls, and coordinating meetings over multiple time zones.

• Manage all worldwide travel arrangements and trip tracking/oversight (itineraries, flight, hotel, car, meeting coordination) and all related expense management via Concur.

• Prepare, manage, and file confidential memos, business updates, meeting notes.

• Perform daily miscellaneous errands in the office as needed

• Prepare, manage, and execute any weekly or monthly reports as requested by other executive offices.

• Ordering and coordinating gifts for special occasions or events.  Be a value-add to a positive team atmosphere including occasional social gatherings (internal/external) and be a positive impact on overall company culture.

• Leading planning and preparation for key team weekly meetings including agenda creation and collating notes to identify key action items

• Contributing as a thought-leader to the improvement of the team’s operational rhythm and processes

Basic Brand & Franchise Team Support:

• Support the administration and coordination of select projects:

  • Assisting in the preparation and organization reports and tracking documents

  • Support internal communications with cross-functional teams and stakeholders for brand projects and initiatives

  • Demonstrate initiative, identifying opportunities to increase the impact of activity

  • Contribute to brainstorming, ideation and creative development

• Support preparation of strategy briefs, presentations, and brand documentation.

• Help coordinate planning across Consumer Products, Publishing, Travel & Expeditions, and Disney Parks.

• Assist with toolkit development for internal and external partners.

• Monitor brand consistency across channels and support creative reviews.

Qualifications:

• 2 + years administrative experience supporting a senior level executive (marketing or media environment preferred).

• Excellent written and verbal communication skills, including deck preparation Strong interpersonal and relationship building skills to instill trust and confidence.

• Strong computer proficiency in Apple Keynote, Microsoft Applications (Outlook, Word, Excel, PowerPoint), and Teams.

• Ability to multitask and prioritize, independently managing and disseminating a variety of assignments punctually and efficiently.

• Candidates must be onsite four days per week and reside within commuting distance to one of our headquarters in Washington, D.C., New York, NY, or Burbank.

• Thrive in a fast-paced environment with strong organizational skills, precise attention to detail, and commitment to consistent follow-through.

• Self-starter who has a bias for action and proactive problem solves.

• Demonstrate professionalism and the ability to maintain the highest level of confidentiality.

• Collaborative working style and strong people skills, partnering with key stakeholders at all levels of the organization.

• Maintain a positive, professional demeanor under pressure.

• Ability to anticipate the executiv