Jobs and Careers

Community Specialist

Crystal City, United Statesfull_timeVerifiedPosted 31 Mar 2025

About the role

“Whenever possible, say yes” - Eric Schmidt
The Office of Eric Schmidt aims to support Eric Schmidt in his personal and professional endeavors, advance the mission of his philanthropic and for-profit entities, and drive forward his initiatives. The Office of Eric Schmidt encompasses: 1) a personal administrative and research team (EST), 2) a political team (OneOne), 3) a technology team (Technical Projects Group), 4) an event management team for Eric’s personal and professional events (Community), and 5) his personal communications team.
We are looking for a Specialist to join the Community Team to assist in the planning and execution of a wide range of convenings for various programs/initiatives across our organizations. In addition, this position will provide administrative support to the Managing Director and Head of Community along with the Community team as a whole.
The Role Reporting to Manager, Community, the Specialist will be responsible for assisting the team on the design, planning and production of consistently best-in-class, community-driven, and action-oriented convenings from start to finish. This Specialist will focus on collaborating with community and program team members on both early stage convenings along with supporting well-established programs/initiatives. As the organization’s work continues to form and evolve, this role will work hand in hand with the community lead and various program teams to produce the vision and goals of each respective convening consistent with those of the organization. More broadly, this role helps set the stage for opportunities to connect, engage, and maintain strong relationships as Schmidt entities continue to grow their exceptional community of diverse talent and high-potential individuals across all program teams.
The Community Specialist’s role will include:
• Assisting in piloting and creating convenings for programs at early stages of their development, along with well-established programs/initiatives.• Collaborating on the design and implementation of our Program Teams' convening strategy.• Collaborating with the larger community team on signature events for the organization.•Leveraging resources to meet needs in the planning and production of a convening.• Executing smaller convenings that advance our principles and program-specific objectives, especially events in the Washington, D.C. area.
Key Responsibilities
Develop Covenings• Support the Community Team throughout the entire planning process, serving as a back-up to the assigned portfolio manager of the convening. • Engage directly with program teams, vendors and other key stakeholders to determine the resources needed to meet and exceed their convening goals practically and efficiently.• Drive forward a detailed work plan for each convening• Coordinate event budget implementation, conduct site visits, and drive contract negotiation with venues, hotels and other vendors, and ensure timely payment processing.• Coordinate accommodation blocks at hotels or hosting venues as needed.• Source external vendors and coordinate on-site labor and services as needed. Coordinate between legal and accounting teams on relevant documentation.• Coordinate with the program teams on principal management, communication plans, Airtable management, agenda build-outs, etc.
Execute and Support Covenings• Onsite support from building and execution phase forward • Liaise between the program team, the venue, our legal team, and all additional vendors and stakeholders to implement program needs in real-time.• Act as the point of contact for external vendors to ensure successful installations that meet Schmidt Entity standards and specific team requirements.• Coordinate all load-in and load-out logistics on-site with the venue and external vendors.• Ensure smooth and effective A/V logistics throughout the convening.• Source all additional materials needed for each convening, ensure they are properly received and distributed on-site, and store or return them accordingly following each convening.• Conduct debrief and feedback sessions with program teams following each convening.
Community Team Support• Support the Managing Director and Head of Community on special projects as assigned• Collaborate with the Facilities and People & Culture team to organize internal events. • Help plan and manage Community Team retreats, along with assisting with the planning of larger entity retreats.• Assist with processing contracts and vendor payments. • Serve as a point of contac