Temporary Administrative Associate - Cockrell School of Engineering - (UTEMPS)

Job Posting Title:

Temporary Administrative Associate - Cockrell School of Engineering - (UTEMPS)

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Hiring Department:

UTemp Pool

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

19

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until May 31, 2025

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time.  Please no phone calls or emails. The projected end date for this temporary assignment is May 31, 2025.

Purpose

 This position will be supporting the Cockrell School of Engineering, Research Relations team by facilitating catering/vendor coordination and being the point of contact, initiating requests for AV support, set-up and breakdown of events, and various event logistics, including collecting and routing appropriate paperwork. Ensure event success and provide feedback to the Research Relations team.

Responsibilities

• Meeting with Research Relations staff, managing timeline up-to-event (room reservations, communication with internal and external stakeholders, creating and routing invoices, OOEFs, and other additional paperwork).

• And helping to track and organize various engagements with corporate partners that the Research Relations team manages.

Required Qualifications

High school graduation or GED, and five years of administrative/clerical experience. Excellent communication skills. Detail-oriented.

Preferred Qualifications

Experience at UT or other institutions. Administrative and event skills for a complex unit requiring the use of initiative and judgment. Collects and compiles information accurately. Determine work priorities and schedules. Coordinates the exchange of information with others.

Hourly Rate

$20.00 + depending on qualifications

Working Conditions

• Attire: Business Casual

• Standard Office Environment, Use of manual dexterity

Work Shift

• Hours per week - 19

• Standard working hours are 8 am to 5 pm, but we are flexible with the setting of the actual work hours. Some meetings will take place as early as 7:30 and others will end as late as 8 pm.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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