Scheduled Hours

37.5

Position Summary

The Senior Grants Specialist (Sr GS) manages post-award research administration activities with minimal supervision/oversight. The Sr GS will join the Arts & Sciences Grants Administration Integrated Network (GAIN) and will directly support the Social Sciences departments whose award sponsors include NIH, NSF, and private foundations. The Sr GS is responsible managing a portfolio of faculty post award and payroll sourcing activities, supporting both research-intensive and emerging research departments. This position may be called upon to support minimal pre-award activities during busy submission periods.

Job Description

Primary Duties & Responsibilities:

Proposal/Grant Management

• May perform pre-award job duties in response to specific proposal guidelines and terms and conditions for more complex proposals, such as program projects, ARPA-H, DOD, DOE applications with minimal guidance. Work with faculty in proposal preparation and submission. 

• May manage budgeting, analysis, justifications for proposals; gathers information for protocols and non-technical proposal components as needed. 

• Liaison between the Chair, Faculty, and Department Administrators.

• Stays current on federal and university developments regarding research administration and complex regulations. 

• May coordinate the submission, work with PI to prepare budget, obtain pricing quotes from other Departments. Compiles and ensures accurate regulatory compliance of necessary data collected from various sources. Works with Principal Investigator to compile and submit the entire grant according to established agency/university guidelines.

• May prepare and review all agency forms for submission.

• May enter grant budgeting documents on line, as needed.

• May obtain PI and institutional signatures for proposal submissions.

• Initiates subaward setup through SUBS system. Uploads pre-award documents and processes fund setup.

• Coordinates with OSRS to ensure timely implementation of contracts and subcontracts by examining and supplying the necessary requirements in the SUBS system.

Award Management

• Manages reviews of more complex notice of award (NOA), including sponsor award documents, to SPA and PI, noting any special terms and conditions as well as committed effort. 

• Monitors and works with PI to submit annual agency reports (e.g., Research Performance Progress Reports/RPPRs).

• Oversees and coordinates the proper transfer of PI grants and contracts into Wash U.

Research Compliance

• Coordinates the necessary support with internal and external requests for complex grant-related information (i.e. current biosketches, trainee information, and human/animal protocol approvals, other support).

Research Reporting

• Assists with analysis of online database of grants submitted, awarded, rejected, etc. metrics and funding trends.

• Organizes and determines proper action plans including the oversight for advanced alerts to PIs of upcoming deadlines for continuation, competitive renewals, progress reports, etc.

Grant Closeout

• Responsible for closure of complex sponsored projects accounts.

• Submits final progress report and invention statement (if applicable) to the appropriate agency.

• Follows up with PI and facilitates submission of delinquent final technical, outcomes, patent, and property reports.

Post Award

• Manages and monitors complex sponsored projects budgets and ensures appropriate and timely expenditures and reconciliation of funds.
• Approves purchasing documents and provides guidance to purchasing staff on appropriate expenditures according to specific grant policies.
• Manages subawards, including, receiving the subaward invoice, reviewing and forwarding to PI for approval.
• Checks for accuracy and provides complex troubleshooting error resolutions/solutions for fund profile setups and financial reports.
• Creates, addresses, and processes correspondence of moderate complexity with granting agencies (i.e. inquiries, carry forward requests, change in effort requests, prior approvals, no cost extensions, equipment purchase, and budget reallocation requests).
• Serves as internal liaison and grant content representative with SPA to ensure that all funds are set up in a timely manner; prepare any necessary project advances, no-cost extensions, and ensure that funds are carried forward as appropriate.
• Ensures that human and animal study pro