OME Human Resources Professional – Staff & Students

University of Colorado Anschutz Medical Campus 

Department: Office of Medical Education (OME)

Job Title: OME Human Resources Professional – Staff & Students

Position 00844916 – Requisition 38870

Job Summary:

The Human Resources Professional, housed within the School of Medicine’s Office of Medical Education (OME), will provide recruiting, onboarding, and coordinate processes related to staff and students for programs within the Office of Medical Education. The HR Professional will work closely with faculty, staff, and students across the office. The OME HR Professional has broad human resource support responsibilities, which includes communicating with HR teams across the school of medicine for the smooth recruiting, hiring, onboarding, termination and tracking of staff and students.  This role is well positioned to learn and grow in the Office of Medical Education and with the business services team.

Key Responsibilities:

OME Staff Administration – 30%

• Input and track all OME staff appointments and maintain data throughout the calendar year.

• Draft job descriptions, partner across OME faculty and staff leadership and recruit approved positions as required.

• Guide and train end users throughout the recruitment cycle and how to effectively manage the administration of the recruitment, and answer questions from hiring managers throughout the recruitment life cycle.

• Set up shared workspaces for active recruitments and to report upon open positions throughout the recruitment life cycle.

• Submit all search and hire data, staff appointment changes, and related activities to HR-Shared Services. Ensure smooth ongoing communication and shared repositories for tracking outstanding activities.

• Coordinate onboarding activities for staff, including collecting welcome information for first day virtual introductions, setting up nameplates for office and workspace locations, manage site-permissions and distribution listings, ensuring badge applications are submitted and org charts are updated and maintained.

• Maintain all documentation of staff personnel records in accordance with the university’s record retention policy.

OME Student Appointment Administration – 30%

• Under the supervision of the HR Program Manager, hire and appoint new graduate students on an annual basis. Ensure all data is collected and submitted to required teams on time and accurately.

• Craft job descriptions and submit to HR-Shared Services to hire student workers including but not limited to proctors, tutors and other roles across the Office of Medical Education.

• Collaborate closely with curriculum coordinators to hire and pay research track students who are in special course work in which they receive a stipend twice during their academic career. Ensure their stipend is paid on schedule and the appointment is terminated by required due dates.

Human Resources Operating Support – 20%

• Review and upload monthly staff and bi-weekly student and staff timecards into HCM by stated deadlines.

• Process badge applications for staff, residents, fellows and student appointments. Act as backup for faculty badging requests as required.

• Maintain OME staf