Accounts Receivable Specialist

MANATT, PHELPS & PHILLIPS LLP is one of the nation’s premier law and consulting firms known for quality and extraordinary commitment to clients & integrated, relationship-based services. We are notably progressive and entrepreneurial and are deeply committed to diversity, public service, and excellence in all we do.

We currently have an opportunity for an Accounts Receivable Specialist for our Accounting Department. 

Essential Job Functions:

• Contacts and follows up with clients via phone calls or emails when client is overdue for payment of invoice. Tracks and documents details of each client call.

• Researches and allocates checks, wires/ach and credit card payments daily, provide daily information for cash posting, works with billing and conflicts when help is needed identifying payments

• Assist with daily deposits, scanning and filing

• Documents and communicates any cash posting problems

• Works with Billers to gain solid understanding of client billing requirements and to troubleshoot potential reasons for non-payment

• Communicates to the Collections Supervisor and AR Specialist if there are any billing disputes or early warning signs of changes in payment patterns of clients.

• Prepares periodic client status reports

• Responds to requests and queries regarding payments, invoices, statements, electronic payment onboarding, etc.

• Performs general administrative functions including maintenance of A/R collections files

• Ability to work independently and within a team on special projects as needed.

• Performs other related duties as assigned

Qualifications:

• Candidates must have 2-3 years of receivables, collections, cash receipt applications, and customer service experience

• College Degree and Aderant experience highly preferred.

• Must be proficient in Microsoft Office with intermediate Word & Excel skills.

• Must be able to work in a fast-paced business environment

• Must be able to prioritize and complete multiple assignments

• Excellent organizational, problem solving and follow up skills

• Excellent verbal and written communication skills

• Ability to calculate figures and amounts such as discounts, interest and proportions

• Good sense of judgment, including recognition of when to escalate a problem

• Ability to maintain effective working relationships with team members, accounting department, billing attorneys and clients. 

• Must be able to handle and maintain confidential information using sensitivity and discretion

The base annual pay range for this role is between $70,000-$90,000. The base pay to be offered will vary and depend on skills and qualifications, experience, location and will also take into account internal equity.  A full range of medical, financial and/or other benefits dependent on the position will also be offered.

EEO/AA EMPLOYER/Veterans/Disabled

Manatt is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, physical or mental disability, religion, creed, national origin, citizenship status, ancestry, sex or gender (including gender identity, gender expression, status as a transgender or transsexual individual, pregnancy, childbirth, or related medical conditions), age (over 40), genetic information, past, current, or prospective service in the uniformed services, sexual orientation, political activity or affiliation, genetic or and any other protected classes or characteristic protected under applicable federal, state, or local law. Consistent with the American Disabilities Act, applicants may request accommodations needed to participate in the application process.

This employer will provide the Social Security Administration  (SSA) and, if necessary, the Department of Homeland Security  (DHS), with information from each new employee’s Form I-9 to confirm work authorization.

IMPORTANT: If the Government cannot confirm that you are authorized to work, this employer is required to provide you written instructions and an opportunity to contact SSA and/or DHS before taking  adverse action against you, including terminating your employment. 

Employers may not use E-Verify to pre-screen job applicants or  to re-verify current employees and may not limit or influence the  choice of documents presented for use on the Form I-9. In order to determine whether Form I-9 documentation is valid,  this empl