Administrative Specialist

Are you passionate about human space exploration, understanding the origins of the universe, and working with a passionate and diverse team to make a difference? If you are, we need you!     

We need your talent, teamwork, and energy to help us achieve great things that inspire people all over the globe. We need you to bring creative ideas and diverse backgrounds to help us envision, shape, and deliver systems that will enable the exploration of space while benefiting people here on Earth. We are excited about what we do, and we need you on our team as we take on exciting challenges for NASA’s pursuits in deep space exploration. As NASA’s largest engineering solutions provider working together with NASA at centers across the United States. 

We have an exciting opportunity for an Administrative Specialist to join the team with GeoControls, a teammate company.

The Administrative Specialist will be supporting the Spacesuit Knowledge Capture and Strategic Communication Team also known as Spacesuit, Tools, and Rovers (STAR) Productions in the EC5/Spacesuit and Crew Survival Branch in business support functions as follows:

• Assist the STAR Productions Manager as needed with following:

  • Assist in maintaining the STAR Productions calendar.

• Arrange event mechanism for internal and external SMEs to present their information.

• Administer an SKC program to capture knowledge from SMEs via short courses, vignettes, forums, or other venues to capture lessons learned, case studies, storytelling, and their perspectives.

• Communicate educational opportunities within the EVA community and broader as appropriate.

• Arrange for the SKC events to be recorded and archived.

• Collaborate and coordinate with personnel across the NASA agency to record and archive the SKC events permanently.  

• Keep attendance records and coordinate with JSC Human Resources Department for training record purposes as appropriate.

• Prepare support documentation of the STAR Productions progress, successes, and lessons learned in the form of memos, e-mails, and conference papers as appropriate.

• Prepare and conduct surveys to evaluate the success of the SKC Program.

• Communicate educational opportunities within the Extravehicular Activity (EVA) community and broader as appropriate.

• Schedule events with Subject Matter Experts (SMEs).

• Coordinate with SMEs to sign written release for event.

• Provide periodic statuses on progress.

• Surge support may require additional weekly hours in isolated instances.

   

• Technical Writing supporting industry reports and papers. 

  Review and editing of technical writing documents.
  Coordinate scanning and digitizing documents into database.

   

• See the below product list that you be supporting, and assisting the team in the delivery of:

  • STAR Program Catalog

  • STAR event Schedule and Database

  • STAR event synopsis, recording, and associated presentation material per event

  • Export control documentation (Form 1676 and supporting material submitted into DAA system for approval)

  • Individual Releases for SMEs presenting or being interviewed

  • Support documentation of the STAR Team's progress, successes, and lessons learned in the form of memos, e-mails, and conference papers as appropriate

  • Quarterly Status reports as needed

  • Quarterly Technical, Cost, and Schedule Review (TCSR) performance data as needed