Administrative Assistant

Job Title: Administrative Assistant

Reports to: Board/Membership Administrator

Rate: $25-30/hr. (depending on prior experience and qualifications)

Hours: Monday-Friday, 40 hours per week, occasional nights and weekends as needed

Timeframe: Year-round

About Medinah Country Club:
Since 1924, Medinah Country Club has enjoyed a vast and rich history, and an unwavering commitment to excellence. Working at Medinah Country Club isn’t your typical “9-to-5” – it is more like joining a tight-knit community that just happens to operate on one of the most iconic properties in the country. We take our work seriously, but not too seriously. Whether we’re planning a world-class event or sharing a laugh over morning coffee, our team brings energy, creativity, and a sense of humor to everything we do. Our team thrives on collaboration, camaraderie, and a shared passion for providing exceptional customer service for our members and guests. If you’re looking for a place where no two days are the same and the people are as top-notch as the property, you’ve just found it.

Job Responsibilities:

• Performs comprehensive administrative duties as directed by the Executive Assistant
• Handles matters and support functions requiring in-depth knowledge of Club policies.
• Maintains positive relationships with staff and stakeholders.
• Distributes information to staff as needed.
• Communicates and coordinates Executive Assistant instructions with various individuals and departments, including scheduling appointments and meetings as requested.
• Responds to inquiries and prepare routine and non-routine correspondence.
• Assists in various administrative projects, including research, report preparation, and data entry projects as assigned.
• Operates and maintains office equipment, including printers, copiers, and fax machines.
• Ensures deadlines are met while adapting to changing priorities.
• Processes expense reports and monitors incoming invoices.
• Answers and direct phone calls, retrieves and distributes messages, and responds to basic inquiries.
• Greets and directs visitors, clients, and employees in a professional manner.
• Maintains inventory of office supplies and coordinate the maintenance of office equipment.
• Manages electronic and physical documents (filing, scanning, copying, etc.).
• Sorts and distributes incoming mail.
• Prepares and mails correspondence via various delivery methods (first class, certified, Federal Express).
• Assists other departments with administrative tasks upon request.
• All other duties as assigned by the Executive Assistant and or General Manager

Education and Experience:

• High school diploma or equivalent required; associate or bachelor’s degree in business administration, hospitality management, or a related field preferred.
• Minimum of 2 years of professional administrative experience, preferably in a hospitality or club environment, but not required.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general office equipment.
• Experience with member management software or club operations systems (e.g., Jonas, Clubessential, MembersFirst) is