Department Coordinator, Harmony and Jazz Composition

Job Description:

Under the supervision of the Harmony and Jazz Composition Chair, the Department Coordinator is responsible for the daily operations of the Harmony and Jazz Composition office, including the implementation of efficient departmental office systems for use by students, faculty, and staff. The Department Coordinator performs regular office duties as needed by the department, supervises work-study students, and assists with general department business.

Essential Duties and Responsibilities:  

• Performs regular office duties as needed by the department including ordering and managing office supplies within the annual budget, filing, copying, scheduling printer maintenance, keeping stock of required forms, answering telephone/email/in-person enquiries, processing incoming and outgoing mail/packages, coordinating room assignments for special events and conference rooms, overseeing the general office maintenance and security.

• Provides services to the Harmony and Jazz Composition chairs including taking minutes at faculty meetings, filing department Add Comp, booking appointments, arranging special staff meeting and events, spreadsheets for scheduling, service, printing and updating of advising materials

• Assists with faculty draft schedule distribution

• Handles special event and visiting artist logistics including creation and printing of promotional materials, room and venue booking, poster design, online promotion, liaison with artist reps, collection of W-9 info and arranging payment of honoraria, arranging hotels and other services.

• Provides services to students (answering phone/email/in-person enquiries, arranging students to meet the chair and faculty, providing any required forms, entering waivers into Colleague, appropriate posting of information on bulletin boards and web pages.)

• Hiring and supervising work-study students (training, assigning work, monitoring results, monitoring time sheets, and giving evaluations.)

• Updating the department web site, department social media sites and event pages (collating update information like text/pictures/PDF, posting updates online.)

• Other duties as assigned

 

Required Skills

• Strong organizational and logistical skills; ability to take direction and carry out work responsibility without direct supervision

• Should be self-reliant and motivated.

• General office administrative skills including meeting scheduling, filing, document creation, transcribing, and phone handling.

• Strong interpersonal skills to assist students, visitors, faculty and department chairs in dealing with department business

• Ability to listen and communicate effectively with large international student population

• Ability to effectively supervise work-study students.

• Demonstrated capacity to develop and maintain effective working relationships with individuals and organizations reflecting a broad range of identities, perspectives and experiences.

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Required Experience

• 3 – 5 years of administrative support experience

• Proficiency with computer operations on Apple computers, including database management, spreadsheets, graphics, word processing, and web page design.

• Some graphic design ability.

• Bachelor's degree or equivalent related work experience.

 

 

This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

 

Diversity, Equity, Inclusion & Equal Employment Opportunity at Berklee: 

We support an inclusive workplace where everyone excels based on personal merit, qualifications, experience, ability, and job performance.  Berklee affirms that inequality is detrimental to our faculty, staff, students, and the communities we serve. Our goal is to make lasting change through our actions. Berklee is committed to providing fair and equitable consideration of all employees and applicants without regard to race, color, religion, ancestry, age, national origin, place of birth, gender, sexual orientation, gender identity or expression, disability, genetic information, or status as a member of the armed forces or veteran of