Executive Assistant (ZR_24952_JOB)

This is a remote position.

Schedule:

• Full-time, 8am to 5pm M-F (11 PM to 8 AM Manila Time)
  

Client Timezone: Pacific Time Zone (Vancouver)

Join a thriving audio-visual integration company at the forefront of Western Canada’s AV industry. This rapidly growing business specializes in designing and installing cutting-edge audio, video, lighting, and control systems for an impressive range of venues. From electrifying hockey stadiums to enhancing university lecture halls, our client delivers top-tier AV solutions that captivate audiences and elevate experiences. With a dynamic team of 30 passionate professionals, including expert salespeople and skilled installers, this company is making waves in the industry and seeking a dedicated Executive Assistant to support their continued success.

As an Executive Assistant, you’ll be at the heart of a fast-paced, innovative AV integration company, directly supporting a co-owner in streamlining operations and driving business growth. This role offers a unique opportunity to immerse yourself in high-stakes projects, from stadium installations to university AV upgrades. You’ll manage critical communication channels, optimize sales processes, and play a pivotal role in enhancing overall productivity. If you’re a proactive problem-solver with a knack for organization and a passion for technology, this position will challenge you to expand your skills while contributing to the company’s exciting trajectory in the AV industry.

• Efficiently manage and prioritize the executive’s inbox, ensuring timely responses and effective communication flow
  
• Handle incoming sales requests, entering opportunities into the CRM and crafting compelling sales templates
  
• Assist with pricing strategies by accessing price lists and populating proposal templates for diverse AV projects
  
• Maintain a robust follow-up system for sales leads, ensuring consistent client engagement and relationship building
  
• Keep the CRM system up-to-date with accurate client information, project details, and sales pipeline data
  
• Coordinate across departments to gather crucial information for project proposals and client presentations
  
• Proactively identify areas for process improvement and suggest innovative solutions to enhance efficiency
  
• Schedule and organize meetings, conference calls, and travel arrangements for the executive
  

Requirements

• Exceptional written and verbal communication skills in English
  
• Proficiency in CRM systems and general office software (e.g., Microsoft Office, Google Workspace)
  
• Strong organizational abilities with a talent for managing multiple priorities in a fast-paced environment
  
• Experience in creating and managing sales templates or proposals
  
• Self-motivated with the ability to work independently and take initiative in a remote work environment
  
• Familiarity with project management tools and practices
  
• Adaptability and willingness to learn about the AV industry and its unique challenges
  
• Ability to maintain confidentiality and handle sensitive information with discretion
  
• Availability to work full-time, aligned with Pacific Time Zone business hour