Document Specialist - Scanning Associate, 1st and 2nd Shifts

A Great Place to Work!

• Weekly Pay
• Two weeks PTO, year one, increasing every year to 4 weeks PTO in year 4
• Up to 9 Paid Holidays
• Medical, Dental, Vision insurance
• 401(k) Plan with a Match
• Referral Bonuses (Up to $1,200)
• Shift differentials pay for 2nd 
• On-the-job-training
• MyAvalon Programs (Avalon hosted events)

About Avalon:

Avalon opened in 2000 with 3 people in Syracuse, NY, providing high quality legal copy services. Today, we’re way more than just legal copy pros. Our team of over 200 – located across the U.S. in nine offices in five states – includes experts in cybersecurity, eDiscovery, managed office services (MOS), and other progressive, recession-proof, always evolving service offerings!

Our start-up feel, collaborative culture, and open, casual atmosphere (not to mention the random pizza parties and happy hours) to make Avalon a great place to work. So if you’re a hard working, detail-oriented, genuinely nice person who wants to join a team of amazing people with a passion for solving client challenges, while having fun, apply now!

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Job Title: Document Specialist                                                                          Department: Operations

Reports to: Team Leader                                                                                   Worker category: Full Time

Job Summary:

A Document Specialist supports the daily operations of copy production, print production, scanning and finishing work.  A Document Specialist’s primary responsibility is to produce client requested work in the most efficient and profitable manner possible while always exceeding expectations and meeting client deadlines.

Supervisory/Responsibilities:

• None

Duties/Responsibilities:

• Reference job tickets to capture project information and determine best means for output.
• Set up and operate high speed copiers, printers, large format machines and scanners to produce client requested projects.
• Follow all standard operating procedure to ensure outputs are accurate and consistent with other team members.
• Manage production deadlines to ensure projects are completed on time.
• Produce at or below the allocated time defined for each project process.
• Operate finishing equipment which includes but not limited to cutters, laminators, and binding machines.
• Properly track all job totals so billing can be accurate.
• Quality control projects throughout the project life cycle to ensure desired results are met, correcting any mistakes as needed.
• Communicate project questions or issues with team leader so they can be handled appropriately with sales and service departments.
• Maintain confidentiality of all client materials.
• Other production tasks as assigned.

Skills/Abilities: 

• Strong time management, communication, and attention to detail
• Ability to operate desktop computer, scanner and other common office equipment including copiers, printers, etc.

• Ability to work independently with little or no supervision at completion of initial training.

• Basic math and computer knowledge.
• Proficiency in Microsoft Office applications and Adobe products preferred.
• Passion for producing quality work.

Education and Experience:

• Minimum of a high school diploma, associate degree preferred.
• No experience required.

Physical Requirements: 

• Prolonged periods of sitting at a desk and working on a computer or other office equipment.
• Prolonged periods of standing in front of office equipment.
• Occasional bending, kneeling, pushing, and pulling carts.
• Must be able to lift to 50 pounds at times.