Administrative Coordinator

Our teams shape strategic initiatives, have passion, and work to improve health outcomes. They advance our mission and exemplify excellence, compassion, teamwork and purpose in all that they do. Indiana University Health is seeking individuals who embody these values to join Chronic Pain Rehabilitation Program team in the role of Administrative Coordinator. This is a full-time, on-site position. Work hours are Monday – Friday, 8:00am – 5:00pm.

The Pain Navigation Service and Pain Rehabilitation Program offers a holistic and multidisciplinary approach to chronic pain treatment. The Pain Navigation Service offers a comprehensive evaluation by a medical provider, a pain psychology provider, and a physical therapist. The Pain Rehabilitation Program is a 1-week or 3-week program that meets daily to address their chronic pain conditions. There are many opportunities to expand the role to include higher level projects as the program expands. 

Role Responsibilities

• Provides standard administrative and technical support to multiple leaders or senior leadership.
• Manages schedules/calendars, coordinates meetings and events, prepares travel arrangements, processes invoices and expense reports, and handles inquires, as appropriate, across teams they support. 
• Manages work with limited guidance and direction. 
• Anticipates and proactively addresses administrative and technical issues and challenges as they arise. 
• Assures accuracy and availability of office records, files, resource data, various reports, basic budget oversight, etc. 
• Exercises sound independent judgement, anticipates potential issues and challenges, and recognizes the specific needs of their leader(s).

Key Relationships

Reports to: Clinic Manager 

Candidate Qualifications

Candidates for the position will be evaluated according to the following criteria and competencies.

• Bachelor's degree or equivalent years of experience required.

• Requires 3-5+ years of relevant experience.

• Experience with matrix organization and complex work environment preferred.

• Requires intermediate proficiency in MS office (Word, PowerPoint, Excel).

• Requires intermediate experience in receiving, analyzing, and interpreting complex data and information.

Indiana University Health is unlike any other healthcare system and we're looking for team members who share the things that matter most to us. IU Health leaders play a crucial role in advancing the mission of our organization and inspiring teams to make a meaningful difference in the lives of patients. As one of Indiana’s largest employers and the most comprehensive medical system in the state, our vision is to lead the transformation of healthcare through quality, innovation and education, and make Indiana one of the nation’s healthiest states.

IU Health is the largest health system in Indiana with nearly 40,000 team members, 15 hospitals, and $8.64 billion in operating revenue. The system’s programs in cancer, cardiovascular, neuroscience, orthopedics, pediatrics and transplants have received national recognition for quality patient care.  IU Health, in partnership with the Indiana University School of Medicine, bring together highly skilled physicians, researchers, and educators into close collaboration to provide world-class care for children and adults and improve the health of patients and communities across Indiana. 

Indiana University Health is dedicated to a fair hiring process and is committed to equal opportunity and nondiscrimination for all individuals, regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, gender identity, expression, sexual orientation, or veteran status.

• Indiana University Health has nearly 40,000 team members, including more than 3,600 physicians and 1,200 advanced practice providers, and we’re home to the largest nursing network in Indiana with more than 9,000 nursing team members at over 800 sites of care.
• IU Health is ranked No. 1 in Indiana by U.S. News & World Report, Riley Children's Health is ranked among the top children's hospitals in the country by U.S. News & World Report.
• A unique partnership with the Indiana University Sch