Executive Assistant, Global Strategy

Company Description

Visa is a world leader in digital payments, facilitating more than 215 billion payments transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable and secure payments network, enabling individuals, businesses and economies to thrive.

When you join Visa, you join a culture of purpose and belonging – where your growth is priority, your identity is embraced, and the work you do matters. We believe that economies that include everyone everywhere, uplift everyone everywhere. Your work will have a direct impact on billions of people around the world – helping unlock financial access to enable the future of money movement.

Join Visa: A Network Working for Everyone.

Job Description

This position will support Visa’s SVP of Global Strategy, managing a fast paced, dynamic environment, handling details of a highly confidential and critical nature. This role requires a broad working knowledge of departmental and company policies and practices.

Essential Functions:

· Proactive Calendar Management: Lead and manage the Executive’s calendar, including scheduling and setting up meetings and proactively managing conflicts based on understanding of priorities.

· Meeting, Travel and Events Planning: Arrange complex, international executive travel and full travel itineraries, executive/team meetings, and events.

· Liaison: Communicate, problem solve and be a point of contact for a broad range of internal and external professionals on behalf of the Executive.

· Partner: Effectively collaborate with Leadership, Senior Executive Assistants and employees at all levels to ensure an efficient and effective working environment.

· Expense Management: Submit accurate expense reports on behalf of the executive and review and approve expenses for key team members.

· Be highly proactive (day ahead, week ahead, month ahead, quarter ahead), take ownership to anticipate needs and ensure a smoothly functioning office.

· Be adept at managing-up and downstream to ensure deliverables are met timely and accurately

· Understand the organization and how to get things done

· Apply exceptional judgment to organize and prioritize across a complex global organization

· Manage high volume of email and other communications and synthesize actions needed to act quickly, seamlessly and professionally

This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office 2-3 set days a week (determined by leadership/site), with a general guidepost of being in the office 50% or more of the time based on business needs.

Local Law 144 Notice for New York City Resident Applicants: For some requisitions, automated employment decision tools ('AEDTs') may be used as part of the assessment process to assist our recruiters in the initial evaluation of your application. If your application is submitted pursuant to New York City Local Law 144, you may request an alternative assessment from the recruiter. Please visit the Visa Global Privacy Notice to learn how we may collect, process, or retain your professional and employment information for recruiting purposes.

Qualifications

Basic Qualifications
· 2 or more years of work experience with a Bachelor’s Degree or an Advanced Degree (e.g. Masters, MBA, JD, MD, or PhD)

Preferred Qualifications
· 3 or more years of work experience with a Bachelor’s Degree or more than 2 years of work experience with an Advanced Degree (e.g. Masters, MBA, JD, MD)
· Highest moral and ethical character
· 5+ years of administrative experience supporting a senior leader, preferably in a global, public company
· A positive, upbeat personality and excellent interpersonal communication skills
· Strong verbal and written communication skills and ability to communicate effectively with all levels
· Flexibility and a professional/approach and demeanor
· Discretion combined with poise and professionalism in all communications
· Experience working with highly confidential information and ability to exercise exceptional judgement regarding information that may be confidential or material, non-public
· Highly advanced MS Office skills and technologically savvy (Word, Outlook, Excel, PowerPoint and MS Teams)
· Strong presentation and slide development skills (PPT)
· Ability and openness to actively use different internal systems (e.g. Ariba, Concur, iProcurement, etc) and technology – to complete tasks
· Ability to connect dots to see the big picture
· An understanding of how to leverage a busy executive's time and willingness to do what it takes to contribute to