Executive Assistant, People and Culture

Job title: Executive Assistant, People and Culture

Location: Cambridge, MA, Bridgewater, NJ

About the Job

Ready to push the limits of what’s possible? Join Sanofi in one of our corporate functions and you can play a vital part in the performance of our entire business while helping to make an impact on millions around the world.

The position serves as an important liaison to internal and external contacts and stakeholders, establishing and maintaining the professional interface/impression of the People & Culture (previously Human Resources) Department.  Also provides support to the People Director, North America.

We are an innovative global healthcare company with one purpose: to chase the miracles of science to improve people’s lives. We’re also a company where you can flourish and grow your career, with countless opportunities to explore, make connections with people, and stretch the limits of what you thought was possible. Ready to get started?

Main Responsibilities:

• Serves as confidential liaison on highly sensitive issues to other senior executives and members of the People & Culture team

• Maintains calendar and inbox of the Head of People, Global Specialty Care; handling and responding to correspondence on behalf the manager with internal and external stakeholders/customers

• Capture and prioritize non-routine needs on a real-time basis, as well as keeping track of manager’s due dates for tasks and action items for on time completion

• Anticipates manager’s needs for various commitments and prepares accordingly

• Meeting planning, including coordinating on-site and off-site meetings with internal and external stakeholders/customers.  Arrange and provide support for meetings

• Provides routine administrative support and maintains files according to business standards.  Support the consolidation, preparation and/or design of documents, spreadsheets, and presentations

• Coordinates travel arrangements including registrations and liaison with the travel department for the manager, for both domestic and international trips

• Provides detailed agendas for international visitors, including Executive Committee members, such as setting up their meetings, hotel and ground logistics

• Prepares expense reports

• Interface regularly with staff to complete tasks

• Assist other admins as necessary, work together collaboratively and share best practices both with domestic and international admins

• Utilize Workday as needed and requested

• Completes other duties as requested

About You

Key Competencies:

• Present a positive, professional and solution focused image for the People and Culture Team

• Ability to interact with all levels of the organization including senior management

• Strong organizational and communication skills

• Extremely detail oriented with excellent follow up skills

• Ability to work independently as well as part of a team

• Ability to manage multiple, sometimes conflicting priorities in a fast-paced and demanding environment and ensure smooth and efficient flow of day-to-day operations

• Ability to work with multiple time zones and experience working in an international environment

• Empathy, sensitivity and discretion handling sensitive and extremely confidential matters

Basic Qualifications:

•  High School Diploma

• 10 years' experience as an Administrative or Executive Assistant

• Ability to travel approximately 10% of time

Preferred Qualifications:

• Associate's Degree from an accredited college or university

• Highly proficient with Microsoft Office (Outlook, Excel, Word, PowerPoint)

• Working knowledge of Concur, Workday, MyTeams, Sharepoint

Why Choose Us?

• Bring the miracles of science to life alongside a supportive, future-focused team.

• Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally.

• Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact.

• Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks’ gender-ne