Senior Facilities Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Reporting to the Facilities Manager or the Assistant Facilities Manager, the role of Senior Facilities Coordinator has been created to assist in all maintenance and small project areas to ensure that the FM services are delivered to the highest standards.

What this job involves

• Assessing building maintenance issues by conducting walks of the building and recording the findings, including owning any follow-up needed for corrective actions.
• Manage onsite janitorial team ensuring that all areas of the building meet cleanliness standards and that janitorial supplies are stocked and maintained
• Working with the Assistant Facilities Manager, Facilities Manager and broader facilities team to deliver hard and soft services within established service level agreements.
• Perform or coordinate small handyman repairs excluding work requiring certifications. Work to include patching and painting, repairing and assembling furniture or fixtures, diagnosing mechanical, electrical, plumbing requests.
• Manage and coordinate vendor work from beginning to end to deliver facilities repairs and small maintenance projects.  
• Create, dispatch, manage, and monitor all work orders for the site. 
• Create and share internal and external professional communications with key stakeholders.
• Supporting the Assistant Facilities Manager or Facilities Manager as and when required regarding vendor management and Soft Service delivery.
• Managing fire wardens and first aiders and assist with scheduling training and refresher training as necessary.
• Upkeep and review of Manuals, Handbooks, Guidance notes etc.
• Support of Meeting and Events – including white glove level coordinated service and event setups and strikes.
• Be aware of basic procedures, courier suppliers and all external key contacts.
• Other tasks and duties as required.

Every day is different, and in all these activities, we’d encourage you to show your ingenuity.

Sounds like you? To apply you need to be / have:

• Practical knowledge of how to diagnose and perform repairs on mechanical, electrical, and plumbing building systems
• Previous experience of working within a high-profile facilities maintenance corporate environment
• Any maintenance trade certifications (HVAC, Electrical, Plumbing, Carpentry) preferred.
• Pro-active and hands on – happy to support other Team members
• Previous reception or hospitality experience would be beneficial
• Knowledge of Facilities Management processes
• IT Skills, Outlook, Excel, Word.
• Excellent attention to detail
• Excellent communication skills
• Organisational skills and the ability to prioritize a busy workload
• Customer service background essential

What you can expect from us

• You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.
• Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.
• Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

Apply today at jll.com/careers.

Estimated total compensation for this position:

71,900.00 – 104,200.00 USD per year

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

On-site –PASADENA, CA

Job Tags:

GREF

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on